Senior Business Coordinator, Internal Medicine (Galveston)

Job Summary

To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department. (Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.)

Job Duties

• (Financial related tasks)
  • Maintains financial stability of Process through effective and accurate inventory control and cost analysis.
  • Compiles and prepares detailed financial, statistical, and annual reports for Process/Department.
  • Prepares comparative analysis reports and statements reflecting variations in expenditures and revenues.
  • Cost studies and monitors Process’ charge structure/billing system.
  • Maintains accounts receivable and posting of revenues.
  • Analyzes financial data and initiates appropriate action when necessary.
  • Develops and maintains annual accounting and budget reports.
  • Identifies variances in expenditures and makes recommendations for resolution.
  • Participates in Process budget discussion and develops Process budgets.
  • Participates in service center business plan discussions and develops business plans based on decisions made by the service center’s operational leader.
• (HR related tasks)
  • Provides staff assistance in the development and interpretation of Human Resources policies and procedures.
  • Serves as departmental liaison with Human Resources in regard to employee disciplinary and grievance issues.
• (Customer Service)
  • Works with customers to provide improved reports.
  • Anticipates needs and schedules of Executives as related to projects and intervenes to acquire information as necessary.
  • Supports the executive office, managing day-to-day activities to ensure smooth and seamless service.
  • Independently makes decisions as necessary.
  • Interfaces with leadership at UT Components, city, and/or state government agencies or outside vendors.
• (Miscellaneous)
  • Stays current with applicable policies, procedures, rules and regulations.
  • Recommends, initiates, and facilitates the collaborative development of team process change and new programs.
  • Supports team members regarding technical expertise, problem resolution/troubleshooting, training, coaching, and team facilitation.
  • Coordinates activities, maintains records, and reports on status for Process projects.
  • Initiates action plans to develop skills and knowledge that will provide team/area leadership and direction.

Qualifications

• Bachelor’s degree or equivalent and 2 years of office related experience.

Skills

• Good overall knowledge of “expert” skills listed below and good overall knowledge of Non-Exempt Administrative Support role skills.

Benefits

Salary Range: Commensurate with experience.

EQUAL EMPLOYMENT OPPORTUNITY: UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary Location: United States-Texas-Galveston

Work Locations: 0567 - John Sealy Annex

Job Clerical & Administrative Support

Regular Shift: Standard

Employee Status: Regular

Supervisor: Yes