Senior Billing Specialist

Job Details

The Billing Specialist provides high-level billing and administrative support within a project-based accounting environment. This role partners closely with project managers to manage multiple projects, billing types, and deadlines while maintaining a high level of accuracy and organization.

Key Responsibilities

• Aid with new project and job setup, including data entry, tracking, and reporting
• Prepare, review, and issue monthly draft and final invoices
• Maintain accurate job cost, billing, and project data within accounting systems
• Organize and maintain confidential project records and files
• Review and process invoices for accuracy and completeness
• Prepare and distribute scheduled and ad hoc reports
• Support monthly billing cycles and project closeout activities
• Manage billing-related communication with internal teams and external clients
• Identify discrepancies and escalate issues to ensure timely and accurate billing
• Provide ongoing administrative and billing support to project managers

Minimum Qualifications

• 1–2 years of experience in billing, clerical, construction accounting, or job cost (T&M) accounting
• Strong proficiency in Microsoft Excel and Microsoft Office
• High attention to detail with strong data accuracy skills
• Effective verbal and written communication skills
• Ability to manage shifting priorities in a fast-paced environment
• Strong analytical, mathematical, and financial tracking skills

Preferred Qualifications

• Prior invoicing or billing experience
• Experience supporting project managers in a project-based environment
• Deltek experience preferred

About the Role

This Jobot Consulting Job is hosted by: Tammy Rivera

Why Join

• A stable organization with established corporate operations
• A supportive team environment with growth potential
• Excellent team environment
• Competitive compensation, benefits, and PTO

Jobot is an Equal Opportunity Employer

We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.