Senior Billing Specialist

Core Responsibilities

• Prepare, review, and process high-volume monthly project billings for public-sector engineering projects
• Interpret and apply public contracts, task orders, amendments, and fee schedules to ensure accuracy and compliance
• Set up projects in the accounting system in accordance with contractual terms, billing rates, and authorization limits
• Monitor project budgets and contract balances to support accurate billing
• Perform monthly project budget reconciliations and resolve discrepancies as needed
• Coincide closely with Project Managers to research and resolve billing questions, contract issues, and client inquiries
• Prepare and assist with ad hoc billing and project-related reports
• Enter and review project expenses and billing data on a weekly basis
• Support accounts receivable collection efforts by responding to invoice questions and providing backup documentation
• Maintain complete and accurate billing records to support audits and agency reviews
• Identify opportunities to improve billing processes and internal controls

Required Qualifications

• 5+ years of experience in high-volume project billing within the engineering or AEC industry
• Proven experience reading, interpreting, and applying public-sector contracts
• Direct billing experience with New Jersey counties, preferably Monmouth and Middlesex Counties
• Experience with Deltek VantagePoint is highly preferred
• Experience billing projects for NJDOT and NJTPA
• Associate’s or Bachelor’s degree in Accounting or related field
• Strong organizational skills with exceptional attention to detail
• Ability to think critically, solve problems, and work independently
• Prior experience supporting transportation or infrastructure projects
• Familiarity with public agency audit requirements and billing documentation standards
• Proven ability to multitask in a fast-paced, deadline-driven environment
• Strong written, verbal, and interpersonal communication skills
• Excellent time management and prioritization skills

Benefits

• Medical, Dental, Vision insurance
• 401(k) Retirement Plan with Employer Matching
• Roth 401(k) Option
• Individual and Dependent Life Insurance
• Short and Long-Term Disability Insurance
• Health Wellness Programs, Flu shots, Rewards for Healthy Lifestyle
• Tuition Reimbursement
• Training and Professional Development Opportunities
• Community Outreach Through Internal Networks
• Personal Time Off Program (PTO)
• Transit/Parking Program
• Flexible Summer Work Schedules
• Aflac Discount Tickets
• Tickets At Work, LifeMart, and Staples
• Work Wins Credit Union
• Verizon Wireless Discount
• Dry Cleaning Service

Compensation

The projected compensation range for this position is $75,000 to $90,000. Actual compensation will depend on factors such as experience, education and skill set.