Senior Billing Assistant

About the role

This role requires expert-level billing experience, a deep command of Aderant Financial Systems, and a strong understanding of law firm billing requirements, including electronic billing (eBilling) protocols.

Essential Job Requirements

• Billing & eBilling: Prepare, process, and finalize a high volume of complex client invoices using Aderant Financial Systems, ensuring accuracy, completeness, and compliance with client billing guidelines.
• Manage the full billing lifecycle from pre-bill review through final invoice submission, including narrative edits, time entry adjustments, write-offs, waivers, and reductions.
• Review and edit pre-bills for accuracy, including: Consistency of client/matter names and attorney names, Prepare and submit eBills through various electronic billing platforms (e.g., Legal Tracker, Collaborati, TyMetrix, or similar), ensuring compliance with client-specific LEDES or other format requirements.
• Monitor and manage eBilling rejections and resubmissions promptly, resolving issues in coordination with billing partners and their assistants.
• Assist with monthly billing close processes, including reconciliation of time and billing records in Aderant.

Client & Matter Management

• Serve as a primary billing contact for assigned billing partners, attorneys, and legal assistants.
• Build and maintain thorough knowledge of assigned client portfolios, rate structures, billing arrangements (flat fee, contingency, hybrid), and outside counsel guidelines (OCGs).
• Identify and flag billing issues, potential write-offs, or out-of-guideline charges proactively before invoice submission.
• Cookorate with the Accounts Receivable and Credit teams to address outstanding balances and resolve billing-related collection issues.

Systems & Process Improvement

• Demonstrate expert-level proficiency in Aderant Expert Billing, leveraging system functionality to maximize billing efficiency.
• Identify inefficiencies in current billing workflows and recommend process improvements to the Billing Manager.
• Assist in training and mentoring junior billing staff on Aderant system functions, billing best practices, and firm billing policies.
• Contribute to the review and updating of billing procedures, policies, and the firm’s internal billing manual as needed.

Skills, Knowledge And Abilities

• Minimum 4 years of law firm billing experience, with at least 3 years of hands-on experience using Aderant Financial Systems
• Expert-level knowledge of law firm billing processes, including eBilling submission platforms and LEDES file formats.
• Strong familiarity with outside counsel guidelines (OCGs) and client-specific billing requirements.
• Proficiency in Microsoft Office Suite.

Location & Schedule

Office Location: Roseland, NJ or New York, NY (Hybrid)
Schedule: Full-time, Monday through Friday
NJ: 9:00 AM – 5:00 PM
NY: 9:30 AM – 5:30 PM

Pay

$95,000 - $115,000 annually