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Senior Associate - Recruiting Events & Conference Programs

Susquehanna International Group · Bala-Cynwyd, PA · Yesterday
On-siteAdministrativeFull-time

Overview

The Senior Associate, Recruiting Events + Conference Programs will support Marketing's talent attraction efforts by coordinating recruiting-related conferences, events, networking programs, and other talent-facing activations. This role works closely with the Talent Brand + Recruitment Marketing, AMER Lead to plan and execute priority recruiting events and conferences.

What You'll Do

  • Support the planning and execution of recruiting-related conferences, networking events, receptions, dinners, sponsorship activations, candidate meetups, and other talent-facing events.

  • Partner with the Talent Brand + Recruitment Marketing, AMER Lead to understand event goals, target audiences, timelines, budgets, and required support.

  • Care for event needs across Marketing, Recruiting, business stakeholders, vendors, venues, hotels, agencies, speakers, and internal attendees.

  • Partner with the Campus Strats team where recruiting events intersect with campus programs, intern events, office visits, or other candidate-facing experiences.

  • Translate recruiting and employer brand priorities into well-run events that reflect Susquehanna’s culture and candidate value proposition.

Event Logistics, Scheduling + Onsite Coordination

  • Manage core event logistics, including venue research, hotel blocks, rooming lists, catering, AV, transportation, staffing plans, signage, materials, registration, shipping, swag, and onsite needs.

  • Create and manage event timelines, planning documents, run-of-show materials, checklists, budgets, schedule trackers, staffing schedules, and post-event recaps.

  • Support onsite execution at conferences and events, including setup, vendor coordination, materials, registration, attendee flow, speaker or recruiter schedules, troubleshooting, and day-of coordination.

  • Coordinate schedules for recruiters, speakers, business representatives, candidates, and internal attendees, including meeting blocks, conference agendas, side events, dinners, travel windows, and onsite responsibilities.

  • Help ensure all employee attendees have the information they need before arriving onsite, including schedules, locations, contacts, materials, talking points, and logistical details.

  • Support post-event follow-up by helping gather attendance, feedback, learnings, next steps, and recommendations for future conferences, sponsorships, and events.

Hotels, Travel Coordination + Expenses

  • Coordinate hotel bookings and room blocks for candidates, employees, speakers, recruiters, or event attendees as needed.

  • Manage rooming lists, arrival and departure details, hotel deadlines, attendee changes, special requests, and coordination with hotels or travel partners.

  • Track event-related expenses, invoices, vendor payments, reimbursements, and budget updates in partnership with Marketing, Recruiting, Finance, Procurement, Travel or other internal teams as needed.

  • Maintain clear documentation for budgets, expenses, approvals, contracts, purchase orders, and post-event reconciliation.

  • Flag budget risks, late expenses, vendor issues, scheduling conflicts, or approval needs early so events stay on track.

  • Work closely with the Global Head of Travel to ensure visibility of vendor negotiations and contracts.

Employer Brand + Candidate Experience

  • Partner with Talent Brand + Recruitment Marketing to ensure events align with broader recruiting campaigns, employer brand messaging, and candidate engagement goals.

  • Coordinate with Creative and Content on event materials, invitations, signage, presentations, social content, follow-up materials, and branded merchandise.

  • Ensure event experiences are consistent, high-quality, and appropriate for different candidate audiences, including students, interns, experienced hires, technical candidates, and priority schools or programs.

  • Identify opportunities to improve the candidate experience across recurring events and conferences.

Cross-Functional Partnership

  • Work closely with Recruiting, Talent Brand, Creative, Content, Digital, Communications, business stakeholders, regional teams, agencies, vendors, and external partners.

  • Serve as a central point of coordination for event-related details across multiple teams.

  • Manage competing requests and flag risks, timeline issues, budget concerns, scheduling conflicts, or decision points early.

  • Build strong relationships with recruiters and business partners to understand what support is needed and how events can better support hiring goals.

Process, Measurement + Improvement

  • Build and maintain event planning templates, checklists, timelines, vendor lists, budget trackers, schedule trackers, expense trackers, and post-event recap formats.

  • Track event attendance, candidate engagement, recruiter feedback, costs, follow-up actions, onsite learnings, and lessons learned.

  • Partner with Recruiting and Talent Brand to understand which events are driving value and where the experience can improve.

  • Help shift event support from one-off execution to a more organized, repeatable operating model.

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