Senior Associate/Planner, Meetings & Events

About Us

Cvent is a leading meetings, events, and hospitality technology provider with more than 5,500+ employees and 30,000 customers worldwide, including 60% of the Fortune 500. Founded in 1999, Cvent delivers a comprehensive event marketing and management platform for marketers and event professionals and offers software solutions to hotels, special event venues, and destinations to help them grow their group/MICE and corporate travel business. Our technology brings millions of people together at events around the world. We’re transforming the meetings and events industry through innovative technology that powers the human connection.

Cvent's strength lies in its people, fostering a culture where everyone is encouraged to think like entrepreneurs, taking risks and making decisions confidently. We value diverse perspectives and celebrate differences, working together with colleagues and clients to build strong connections.

AI at Cvent

Are you ready to shape the future of work at the intersection of human expertise and AI innovation? At Cvent, we’re committed to continuous learning and adaptation—AI isn’t just a tool for us, it’s part of our DNA. We’re looking for candidates who are eager to evolve alongside technology. If you love to experiment boldly, share your discoveries, and help define best practices for AI-augmented work, you’ll thrive here. Our team values professionals who thoughtfully integrate AI into their daily work, delivering exceptional results while relying on the human judgment and creativity that drive real innovation. Throughout our interview process, you’ll have the chance to demonstrate how you use AI to learn, iterate, and amplify your impact.

Responsibilities

• Plan and execute Cvent’s internal and external company events, customer conferences, and other meetings.
• Coordinate and execute events with oversight from Meetings & Events Leadership.
• Perform all event logistics including event specifications, food and beverage, audio/visual, décor, room blocks and housing, creative elements, signage plans, etc.
• Leverage AI tools responsibly to streamline planning workflows, enhance event execution, and improve decision-making while applying sound judgment, accuracy, and compliance with company standards.
• Implement project work plans, staff timelines, milestone and goal setting, cross-team coordination, and ensure deadlines are met.
• Regularly facilitate alignment meetings across personnel supporting and/or contributing to event-related activities.
• Develop and maintain event and conference spend tracking while identifying opportunities for efficiencies and cost savings.
• Source venues and vendors using RFPs, lead supplier selection, and maintain vendor relationships post-contract completion.
• Oversee event technology logistics including event and registration builds, attendee reporting, onsite staffing and tech management, and pre/post-event evaluations.
• Manage and support visa management processes and spend reconciliation.

Requirements

• Bachelor’s Degree.
• 3-5 years of current relevant meeting and event execution experience.
• Experience with project management and cross-team coordination skills across levels, geographies, and cultures.
• Ability to work on multiple projects and events simultaneously.
• Excellent written and verbal communication skills.
• Self-motivated, able to work alone, and a team player with a ‘roll up your sleeves’ attitude and record of experience in high-intensity, evolving, team-based environments.
• Food & Beverage experience is a must.
• Sourcing and supplier coordination experience is a must.
• Experience with sponsorships/partnerships is a bonus.
• Experience planning tradeshows is helpful.
• Contract execution and negotiation skills are a plus.
• AI knowledge and use is a plus.
• Ability to recognize problems and take appropriate actions toward solutions.
• High degree of computer literacy and proficiency in Microsoft Office suite.
• Proven aptitude for quick creative thinking with acute attention to detail within demanding deadlines.

Skills

• Experience with Cvent Event Management, Cvent Virtual and Sourcing Solutions, MS Office Suite (Word, Excel, PPT), Zoom, Slack, Workday, Concur, and Salesforce is a plus.