Senior Associate (Coordinator), Personal Appearances, Signings & Conventions

About the role

Gersh is looking to hire a Senior Associate (Coordinator), to support the Personal Appearances, Signings, and Conventions Department. This role plays a key role in supporting the booking, strategy, and execution of talent appearances, fan convention appearances, autograph signings, promotional events, and brand partnerships. This position works closely with agents, managers, clients, promoters, brokers, and buyers to help identify opportunities, manage relationships, and ensure successful deal execution.

Duties

• Support Personal Appearances, Signings & Conventions department in securing and managing talent bookings for appearances, conventions, signings, and promotional events.
• Communicate directly with promoters, event organizers, buyers, brokers, and clients regarding booking opportunities and event logistics.
• Build and maintain strong professional relationships with industry partners and talent representatives.
• Aid in evaluating incoming offers, preparing deal terms, and tracking booking activity.
• Cover talent travel, event schedules, and appearance-related deliverables.
• Prepare booking materials, appearance schedules, and client presentations.
• Maintain accurate booking records and client information within agency systems.
• Contribute ideas to help grow client visibility, fan engagement, and business opportunities.
• Monitor industry trends, convention calendars, and emerging appearance opportunities.
• Collaborate with internal departments on marketing, branding, publicity, and client initiatives.
• Help manage event attendance and provide on-site support when required.
• Track contracts, payments, and appearance obligations to ensure smooth client and promoter experiences.

Qualifications

• Bachelor’s Degree required.
• Minimum 2+ years of full-time experience in entertainment, talent representation, live events, media, sports, partnerships, or client services.
• Must have an authentic interest in and knowledge of pop culture, live events, fan-based "Comic Cons," events and other similar appearances.
• Must have an authentic interest in talent representation.
• Excellent communication, relationship-building, and organizational skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Professional demeanor when interacting with clients and industry professionals.
• Proficiency in Microsoft Office Suite and Airtable.
• Ability to work occasional evenings, weekends, and travel for events as needed.

Preferred Qualifications

• Familiarity with booking processes, live event operations, and convention culture.
• Knowledge of celebrity appearances, fan expos, and branded promotional events.
• Experience coordinating partnerships, activations, or client-facing projects.

Compensation

$70K + Full Benefits

Equal Opportunity Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law.