Senior AR & AP Associate

About the role

This role is primarily responsible for Accounts Payable, Travel and Expense, and Accounts Receivable processes, while also supporting daily accounting operations and month-end close procedures. This position provides functional support to all departments within the Company and is expected to operate with a high degree of independence, taking ownership of assigned workstreams, driving process improvements, and supporting audit and project needs as they arise.

Responsibilities

• Manage the AP inbox daily; review and approve supplier invoices, ensuring proper coding, appropriate approvals routing, and accurate supplier record maintenance
• Aid with purchase card (p-card) activity and related journal entries, ensuring proper coding and policy compliance
• Aid with Travel and Expense (T&E) activity; review submissions for proper coding and adherence to policy
• Process cash entries and prepare bank reconciliations
• Process customer cash payments and accurately post to customer accounts
• Perform quality assurance activities to review the accuracy and ensure timely distribution of customer invoices
• Assist with customer cash applications
• Serve as a backup for various accounting functions as needed to ensure continuity of operations
• Respond in a timely manner to all forms of inquiries from internal and external customers or suppliers
• Resolve issues arising from actions or events involving administrative functions
• Support financial audit activities by gathering and organizing supporting documentation and liaising with auditors as needed
• Maintain, update, and improve process flow documentation and policies and procedures supporting the assigned areas
• Identify inefficiencies and drive process improvement and automation initiatives; document workflows, evaluate controls, and leverage technology to reduce manual effort and drive sustainable change
• Assist with month-end close procedures, ensuring all assigned tasks are completed accurately and on time
• Assist with other duties and special projects as assigned

Requirements

• Understanding of best practices for accounts receivable, accounts payable, travel and expenses, U.S. GAAP, general ledger, and account reconciliations
• Judgment to plan, prioritize, and accomplish goals; ability to think ahead and be proactive
• Able to manage multiple concurrent projects; meets commitments, works independently, accepts accountability, handles change, sets personal standards, and stays focused under pressure
• Communicates effectively both verbally and in writing; creates accurate and punctual reports, delivers presentations, shares information and ideas with others, and has good listening skills
• Tackles problems and takes independent action; seeks out new responsibilities, acts on opportunities, generates new ideas, and practices self-development
• Deals with others in a straightforward and honest manner; is accountable for actions, supports Company values, and conveys both good news and bad
• Maintains extreme confidentiality, both internally and externally, with all matters
• Solves problems and takes ownership of workstream tasks, and delivers results
• Maintains extreme confidentiality, both internally and externally, with all matters
• Seeks to understand problems thoroughly before implementing solutions; asks questions to clarify requirements when ambiguities are present; adapts to new environments and changing requirements; pivots quickly as needed
• When coached, responds to need and seeks information from other sources; shows commitment and dedication to shrink the learning curve
• Demonstrated ability to identify inefficiencies and implement process improvements and automation; able to document workflows, evaluate controls, leverage technology to reduce manual effort, and drive sustainable change across accounting operations
• Experience supporting internal and/or external audit processes; familiar with audit request management, documentation standards, and working effectively with auditors
• Flexibility to work overtime during busy periods such as month-end, quarter-end, year-end close, and during audits

Skills

• Advanced proficiency with Microsoft Excel
• Workday Financials experience strongly preferred
• Experience with a professional services organization a plus
• Experience with private equity backed organization a plus
• Experience with a middle market organization preferred
• Experience with third-party billing portals (e.g., Ariba, Coupa) a plus