Senior Administrator - Accounts Payable Compliance and Reporting

About the role

Supports the school system’s accounting functions, including accounts payable compliance and reporting, while providing responsive, service-oriented support to school-based and departmental staff.

Responsibilities

• Collaborates with the Senior Administrator of AP and the Director of Financial Reporting to ensure daily, weekly, and monthly accounts payable and cash management maintenance is being performed.
• Oversees the daily balancing of accounts payable input and supervises the AP Accountant.
• Manages the process and distribution of the daily cash disbursements sheets and ensures the work is sent to the appropriate fund technician.
• Performs high level, detailed account analysis, reconciling various sub ledgers with the general ledger.
• Evaluates the work of the accounts payable technicians and is responsible for identifying accuracy, delivering solutions, and resolving problems.
• Oversees the maintenance of daily, weekly, and monthly accounts payable reports and statistics.
• Prepares the monthly state sales and use tax report.
• Researches, compiles, and disseminates sales tax and 1099 changes and their implications for the entire school system to make sure all Wake County Public Schools System’s (WCPSS) purchases are in compliance with the state and federal laws.
• Attends sales and use tax seminars to stay abreast of all sales and use tax and 1099 changes.
• Trains AP Specialists, Fiscal Administrators, and Bookkeepers on tax changes/updates and necessary changes in work processes to ensure compliance with state and federal laws.
• Maintains and reconciles the AP transactions posted to the general ledger in accordance with district, state, and federal financial reporting requirements.
• Prepares and posts journal entries including accruals, adjustments, and reclassifications, ensuring accurate period-end reporting.
• Performs monthly, quarterly, and year-end AP account reconciliations, researching and resolving discrepancies in a timely manner.
• Supports preparation of the Annual Comprehensive Financial Report (ACFR) and assist with external and internal audit requests for AP documents and AP general ledger transactions.
• Reconciles procurement card bank statements, fund accounts, ACH transactions, and virtual card transactions to the AP daily postings to ensure accuracy and completeness.
• Identifies opportunities to improve AP reconciliation processes, strengthen internal controls, and enhance financial reporting accuracy.
• Collaborates with Payroll, Accounts Payable, Budget, and Grants departments to ensure fiscal compliance and integrity of Payables transactions and reporting.
• Performs other related duties, as assigned.

Requirements

Requires a bachelor's degree in accounting or business administration and three years of related experience or an equivalent combination of education and experience.

Must have demonstrated successful management or related supervisory experience.

Must have experience using Oracle financial applications.

Desired: Direct sales and use tax experience.

Desired: Experience working with IRS 1099 forms.

Qualifications

Considerable knowledge of generally accepted accounting practices and principles.

Considerable knowledge of federal, state, and local budgeting and finance requirements.

Considerable knowledge of Microsoft Office, specifically Word and Excel; Google Apps.

Strong skills in budget, purchasing, and procurement procedures.

Critical thinking and problem-solving skills.

Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback.

Ability to operate accounting systems for data management, problem resolution, and information research.

Ability to meet deadlines.

Ability to proofread documents and prepare clear and comprehensive reports.

Ability to exercise independent initiative to perform both original and recurring assignments, and exercise judgment in the absence of clear directives.

Ability to establish and maintain effective working relationships with school system staff, external agencies, vendors, and the community.

Skills

• Knowledge of generally accepted accounting practices and principles.
• Knowledge of federal, state, and local budgeting and finance requirements.
• Knowledge of Microsoft Office, specifically Word and Excel; Google Apps.
• Strong skills in budget, purchasing, and procurement procedures.
• Critical thinking and problem-solving skills.
• Clear and concise communication skills.
• Ability to operate accounting systems.
• Ability to meet deadlines.
• Ability to proofread and prepare reports.
• Ability to exercise independent initiative.
• Ability to establish and maintain effective working relationships.

Benefits

N/A

Pay

$85,000 - $100,000 annually

Schedule

Monday-Friday (occasional evenings and weekends)