Senior Accounts Payable Manager

Key Responsibilities

• Lead daily AP operations across multiple entities, managing large-scale invoice volumes and vendor relationships
• Oversee organizational structure across Managers, Supervisors, Leads, and Specialists to support seasonal retail fluctuations
• Establish and monitor KPIs and SLAs, including invoice cycle times, error rates, aging, productivity, and accrual accuracy
• Drive workforce planning aligned with store lifecycle changes, promotional cycles, and vendor seasonality
• Foster a high-performance culture emphasizing accountability, efficiency, and continuous improvement
• Own and deliver entity-level and consolidated AP reporting, including: Aging and liability exposure, accrual rollforwards and reconciliation status, invoice processing metrics and throughput, vendor spend trends and concentration analysis
• Partner with Finance and FP&A to ensure accurate accruals across inventory, freight, utilities, rent, and store expenses
• Support month-end and quarter-end flux analysis, cash forecasting, and disbursement planning
• Develop automated dashboards and executive reporting using Excel and BI tools
• Analyze large datasets to identify duplicate payments, missed discounts, inefficiencies, and cost-saving opportunities
• Ensure strong data governance and integrity across ERP systems
• Lead the AP accrual process across multiple entities, ensuring complete and accurate reporting of period-end liabilities
• Coordinate high-volume accrual inputs from Operations, Procurement, and field leadership
• Ensure proper cutoff procedures and reconciliation of accrued vs. actual expenses
• Manage intercompany AP transactions and eliminations
• Deliver accurate, timely month-end close cycles in a fast-paced retail environment
• Drive automation initiatives including OCR, EDI, invoice capture, approval workflows, and vendor portals
• Optimize paperless processing and document management systems
• Implement best practices tailored to high-volume retail AP environments
• Partner with IT and Finance to enhance ERP systems and reporting capabilities
• Cross-functional & Vendor Management
• Serve as the primary AP partner for Operations, Procurement, Treasury, Logistics, and Store Finance teams
• Manage relationships with high-volume vendors, landlords, utilities, and service providers
• Lead resolution of complex vendor disputes and escalations that impact store operations
• Provide insights to support vendor negotiations, discount utilization, and payment term strategies
• Compliance, Audit & Controls
• Ensure compliance with internal controls and audit standards across all entities
• Maintain audit-ready documentation in a high-volume transactional environment
• Lead AP participation in internal and external audits
• Enforce controls to prevent duplicate payments, unauthorized vendors, and fraud
• Administrative Oversight
• Oversee payments related to leases, utilities, property taxes, licenses, and store operations
• Ensure compliance with vendor contracts and payment terms
• Conduct team performance reviews and drive organizational improvements

  Requirements

  • Bachelor's degree in Accounting, Finance, or related field required
  • 10+ years of Accounts Payable experience, preferably in retail or other high-volume industries
  • 5+ years in senior AP leadership roles with multi-layered team management experience
  • Proven success managing multi-entity AP environments with complex accrual structures
  • Advanced knowledge of accrual accounting, month-end close, and reconciliations
  • Advanced Excel skills (pivot tables, Power Query, data modeling) and ERP experience
  • Experience with BI tools (Power BI, Tableau, etc.) strongly preferred
  • Demonstrated ability to drive automation, efficiency, and cost savings
  • Strong analytical skills with the ability to translate data into actionable insights
  • Excellent leadership, communication, and stakeholder management abilities

  Pay

  $120,000 - $130,000 per year DOE