Senior Administrative Specialist

About the role

The Sr Administrative Specialist assists with core administrative functions that support the Libraries' day-to-day operations, including centralized purchasing, student employee supervision, budget management, and travel processing.

Responsibilities

• Purchasing all orders under $5K on either Pcard or Requisition as a part of a centralized library purchasing team for both online vendors and in store, purchases (e.g. Sam’s Club and Kroger)
• Managing student workers, which includes hiring, training, and supervising for all student tasks and special projects, and general office support functions
• Assisting with travel inquiries, purchases and reimbursements, and serving as backup for Coupa support
• Developing and presenting training materials over areas of administrative responsibility
• Processing data entry, running queries, compiling reports, and assisting with budget reconciliation
• Processing all administrative forms as required by purchasing and travel workflows including contract review requests
• Serving as backup receptionist support
• Participates in department projects and coordinates special projects as assigned

Qualifications

• Minimum Qualifications: Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
• Knowledge, Skills and Abilities: Exceptional customer service skills; Advanced Microsoft Office skills; Knowledge of university purchasing and procurement procedures; Knowledge of university travel procedures; Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others; Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats; Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness; Ability to conceptualize, plan and organize multiple programs and assignments effectively; Skill in developing and maintaining good working relationships; Knowledge of policies, practices, procedures and terminology of assigned function.
• Preferred Qualifications: Experience working in higher education administration, finance, or operations; Experience with purchasing for a university; Experience with Coupa and Jaggaer eProcurement; 2 years of supervisory experience of student employees.

Pay

Depending on qualifications with a minimum of $36,336.00.

Schedule

Monday-Friday 8:00am-5:00pm

Benefits

For information regarding our Benefits, click here.