Administrative Specialist Senior

Responsibilities

• Works with the evaluating staff to request medical and school records and other records for evaluation process.
• Maintains database of contact information for record requests and records requested and received.
• Reviews admission pending list to determine upcoming patient admissions in order to request discovery and other records prior to patient admission.
• Scans received records into patient folders and notifies assessors of receipt.
• Provides administrative support in entering requested and received records into the system, maintaining the database for these items for Health Information Management.
• Provides administrative support to the Director of Social work in developing and implementing the department's Quality Assurance program.
• Conducts review of staff documentation for Quality Assurance.
• Develops and maintains the database for Quality Assurance statistics for the department.
• Provides admin support to the Social Work Department in maintaining database of contact information for frequently requested records.
• Produces reports relaying statistical information to enhance KCPC process flow.
• Keeps forms library for outside records requests up to date with new forms as these change.
• Maintains relationships and contacts with outside agencies and providers to facilitate medical record requests.
• Works with the admissions department to determine schedule of outpatient evaluations as these are scheduled.
• Requests discovery information and records on these patients prior to their evaluation date.
• Works with the evaluators to request additional records after the evaluation is complete.
• Scans records into the patients folder and notifies staff when these records are received.
• Performs other duties as assigned.

Requirements

• Graduate of a college or university with a bachelor's degree.
• Three years of professional, administrative, or business experience.
• Additional education will substitute for the required experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Qualifications

• Attention to detail.
• Organizational time keeping.
• Written and oral communication skills.
• Ability to prioritize tasks.

Skills

• Attention to detail.
• Organizational time keeping.
• Written and oral communication skills.
• Ability to prioritize tasks.

Benefits

Includes health insurance, life insurance, paid leave and retirement benefits.

Pay

$39,284.88 - $58,927.20 Annually

Schedule

18A | 37.5 HR/WK