Senior Administrative Manager (policy think tank)
Position Summary
The Senior Administrative Manager supports the Executive Director, manages strategic initiatives, and oversees operations.
Key Responsibilities
Own all scheduling and organizational logistics for the Executive Director, aligning with strategic priorities and managing conflicts.
Develop preparation timelines for major meetings and deliverables; serve as the primary point of contact for the Executive Director's immediate needs.
Manage relationships with senior government officials, corporate executives, foundation leaders, and donors; draft correspondence with diplomatic judgment.
Research and evaluate external engagement opportunities on behalf of the Executive Director.
Directly supervise an Executive Assistant, overseeing performance reviews and managing confidential matters.
Oversee team and operations management, including travel logistics, expense reconciliation, and briefing materials.
Lead special projects such as advisory board meetings, donor committee convenings, and leadership retreats, coordinating cross-functionally and communicating with senior leadership.
Support the organization's strategic planning process in partnership with the senior leadership team.
Minimum Qualifications
Bachelor's degree and at least four years of relevant experience
Proven ability to manage complex, competing priorities in a fast-paced environment
Strong written and verbal communication skills with high emotional intelligence
Discretion in handling sensitive and confidential matters
Proficiency in Microsoft Office Suite and Google Workspace
Some evening and weekend availability required
Preferred Qualifications
10+ years of experience
Master's degree
Background in policy, research, or mission-driven organizations
Familiarity with energy and climate issues
Experience with Salesforce, Concur, or project management tools