Senior Administrative Liaison

About the role

The NYC Department of Design and Construction, Division of Infrastructure, is seeking a Senior Administrative Liaison to join the Office of Administrative Services.

Responsibilities

• Personnel/Recruitment’s Portfolio: Responsible for coordinating the majority of recruitment activities of assigned Job Openings (JO) and other personnel-related activities. This includes:

  • Updating and monitoring workflow in SmartRecruiters
  • Addressing and maintaining constant communications with interview teams, reviewing applicants resumes, vetting applicants civil service qualifications, and scheduling interviews.
  • Drafting Hiring Packets for the DAO review and the Deputy Commissioner approval.
  • Maintain tracking logs (Recruitment, Vacancies, PARs, etc.).
  • Support job fairs and hiring pools by preparing forms, escorting candidates, and submitting completed hiring packets.
  • Maintain electronic personnel files.
  • Train and assist supervisors in the use of ePerformance (DCAS's Performance Evaluation and Goals and Objective tracking system) and in the use of SmartRecruiters, the Enterprise-grade AI hiring platform designed for HR and recruiting talent.
  • Prepare and track Employee Status Change Forms (ESCF) using the ESCF Tracker.

• Staff Development’s Portfolio: Identify and prioritize staff training needs (e.g., OSHA, Confined Spaces, Excavation, ACI, EEO). Collaborate with HRSD’s Senior Training Coordinators to monitor field/safety training compliance and maintenance. Review, obtain approval, and submit training applications (Non-Computer Training Course Application (NCTCA), DCAS CTC Application, Computer Training Course Application (CTCA), etc.) for accuracy and prompt processing. Submit finalized training rosters and identification documents. Promote professional development opportunities and maintain training logs.

• Additional Duties: Coordinate administrative functions in the DAO's absence, such as employee relocation, workstation assignments, and drafting correspondence.

Requirements

• Minimum Qualifications: A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

• Preferred Skills: High level of confidentiality, discretion, and excellent communication skills. Strong customer service and interpersonal skills. Proficiency in Microsoft Office. Ability to multitask in a fast-paced environment and work effectively with staff at all levels.

Benefits

Public Service Loan Forgiveness

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Pay

Full-Time â 35 Hours

Schedule

Commensurate with experience

Qualifications

• New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

Skills

• High level of confidentiality, discretion, and excellent communication skills.
• Strong customer service and interpersonal skills.
• Proficiency in Microsoft Office.
• Ability to multitask in a fast-paced environment and work effectively with staff at all levels.

Benefits

• Public Service Loan Forgiveness

Pay

Full-Time â 35 Hours

Schedule

Commensurate with experience