Senior Administrative Coordinator, School of Theology & Ministry

Position Summary

The Senior Administrative Coordinator serves as a key operational and administrative partner within the School of Theology and Ministry, providing high-level support to the Dean, Undergraduate Chair, and Graduate Directors. This position coordinates a wide range of academic, administrative, and student-facing functions that advance the mission of the School and support the success of its students, faculty, academic programs, university partners, and external constituents.

About the Role

This position plays a critical role in ensuring the effective day-to-day operations of the School and reports directly to the Dean.

Required Skills & Qualifications

• Bachelor's degree and 3-5 years of progressively responsible administrative support experience.
• Exceptional office management skills, including project management, time management, and the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills, including strong writing, editing, proofreading, and organizational abilities.
• Strong interpersonal skills with a highly professional demeanor and the ability to effectively interact with internal and external stakeholders.
• Able to work both collaboratively and independently, exercising sound judgment and prioritizing competing responsibilities.
• Able to handle sensitive situations, respond to concerns professionally, and assist in conflict resolution.
• Proficiency in Microsoft Office applications and the ability to learn and effectively utilize university systems and technology platforms.
• Budget review, reconciliation, and financial record-keeping skills.
• Demonstrated ability to maintain confidentiality and appropriately handle sensitive information, records, and financial data.
• Flexibility and adaptability in responding to changing priorities, needs, and responsibilities.
• Knowledge of, commitment to, and ability to support the mission and values of Vanguard University.

Preferred

• More than 5 years of progressively responsible administrative support experience, preferably in higher education or a complex organizational environment.
• Experience supporting senior leaders, executives, or academic administrators.
• Experience with student information systems (SIS), learning management systems (LMS), or similar enterprise software platforms.
• Experience with budget planning, financial reporting, and administrative operations in a higher education setting.
• Familiarity with academic administration, faculty processes, governance structures, or university operations.

SALARY

This is a non-exempt, full-time, benefit-eligible position. Expected Pay Range: $27.00 - $31.00 per hour Placement within the salary range is commensurate upon education and experience. Vanguard University also offers a very competitive and generous benefits package.

To apply, please visit: https://recruiting.myapps.paychex.com/appone/MainInfoReq.asp?R_ID=7169850