Senior Administrative Assistant in the Office of the Provost

About the role

The Senior Administrative Assistant to the Associate Provost is a full-time position which exists to provide administrative support for the Office of the Provost, primarily for the Associate Provost who oversees academic policy and curriculum.

Founded in 1866, Carleton College is a private, coeducational liberal arts college of roughly 2,000 students located in the historic river town of Northfield, Minnesota. Carleton College occupies more than 1,000 scenic acres of campus, arboretum, over 100 campus buildings, and athletic fields. Located 40 miles south of Minneapolis and St. Paul, Carleton offers access to the cultural advantages of a major metropolitan area.

Responsibilities

• Provide daily support for the Associate Provost and the Provost.
• Receive and convey information while maintaining a working rapport with both College and outside contacts.
• Schedule meetings and appointments and maintain efficient and accurate files.
• Draft routine correspondence.
• Provide telephone coverage and receive visitors.
• Maintain web pages.
• Maintain confidentiality.
• Work closely with the Associate Provost and Associate Dean of Students to handle cases of academic integrity.
• Organize meetings between student, Associate Provost, and Associate Dean of Students for integrity concerns.
• Track results and maintain materials in the electronic filing system.
• Support Associate Provost with