Senior Administrative Coordinator, Cell Therapy Technical Operations (CTTO)

Location: Gaithersburg, MD

About the role

You will partner directly with the Vice President and Head of Cell Therapy Technical Operations to orchestrate a senior executive’s priorities and help accelerate transformative cell therapies to patients. Based in Gaithersburg, MD, you will manage complex calendars, global stakeholders, and critical governance activities, helping the team reduce friction, uphold quality and safety, and move at pace. This role requires presence, poise, and persistence. You will work primarily on-site to bring people together, enable rapid decision-making, and keep the organization focused on what matters most for patients.

Responsibilities

• Manage the VP’s agenda, calendar, and work plan; clarify priorities and protect focus time for key decisions.
• Coordinate executive meetings and governance forums end-to-end, including agendas, pre-reads, briefings, and follow-up.
• Triage and respond to sensitive requests with discretion; represent the VP’s office clearly and diplomatically.
• Coordinate town halls, site visits, scientific conferences, and board-level engagements that align teams, build trust, and showcase progress.
• Arrange complex international travel and manage expenses to keep the VP mobile, compliant, and productive across time zones.
• Anticipate priorities, identify risks early, and recommend solutions to ambiguous challenges.
• Support CTTO senior leaders as needed; mentor and informally coordinate the Administration Team and temporary staff to promote consistent standards and collaboration.
• Maintain SharePoint pages and Microsoft Teams channels, improving information flow and ease of access.
• Lead or support confidential, high-impact projects and identify opportunities to simplify, standardize, and improve operations.

Requirements

• 5–7 years as a Senior PA or Executive Assistant supporting Directors, VPs, MDs, or C-suite leaders in a complex international organization.
• High School Diploma or equivalent required; a two-year Associate Degree or higher preferred.
• Excellent secretarial, planning, organizational, and prioritization skills, with sound judgment, accuracy, and a strong sense of urgency.
• Ability to handle sensitive information discreetly.
• Collaborative, with excellent interpersonal and communication skills and the confidence to communicate at all levels with tact and diplomacy.
• Ability to identify and use appropriate systems and processes to achieve results.
• Understanding of how CTTO relates to other functions and how to work effectively across the organization.
• Flexible, proactive, motivated, and committed to exceeding expectations.
• Excellent knowledge of Microsoft Office, Outlook, Calendar, PowerPoint, and web-based systems, including Workday, SharePoint, and BOX.

Desirable Skills

• Experience supporting senior leaders in biopharmaceuticals, particularly in technical or manufacturing functions.
• Advanced Microsoft Teams and SharePoint administration skills, with experience supporting virtual or hybrid events.
• Familiarity with Lean or continuous improvement practices.
• Experience managing intranet content and information architecture, including findability and version control.
• Project coordination experience or certification coursework supporting planning and execution.

Pay

The annual base pay for this position ranges from $33.50/hr to $50.26/hr. Positions offer eligibility for various incentives, including short-term incentive bonuses, equity-based awards for salaried roles, and commissions for sales roles.

Benefits

• Qualified retirement programs.
• Paid time off (vacation, holiday, and leaves).
• Health, dental, and vision coverage in accordance with the terms of the applicable plans.

Schedule

This role requires in-person work an average minimum of three days per week, with individual flexibility balanced alongside this expectation.

Why AstraZeneca

Your coordination will help leaders make sharper decisions sooner, enabling patients to receive medicines faster. You will work with diverse experts who value kindness alongside ambition, using modern tools and practical Lean thinking to improve quality and safety as we scale advanced therapies. We bring people together to challenge assumptions, reduce waste, and support an ambitious sustainability agenda—while giving you opportunities to grow, learn, and lead meaningful work.