Senior Administrative Coordinator

About the role

For more than 70 years, scientists and engineers in diverse disciplines at RTX BBN Technologies have collaborated to solve real-world problems through research, exploration, development and prototyping. We partner with the best technical talent in academia and industry to challenge the status quo, pioneer new technologies, and create transformative solutions. Our culture enables all employees to find purpose, thrive, and succeed. By creating an environment where all opinions are valued, risk-taking is encouraged, and excellence is rewarded, we allow our employees to do their best, most important work. We offer industry-leading benefits including 100% paid tuition program, a generous 401k company match, a Retirement Contribution, performance-based incentive plans, an onsite gym and game room, paid parental leave, paid time off and all kinds of employee discounts.

Responsibilities

• Manage reception, phone lines, visitors, mail/packages, and front-desk security.
• Provide administrative support across RTX BBN locations and teams.
• Coordinate meetings, events, calendars, catering, interviews, and onboarding.
• Manage travel arrangements, expense reports, reimbursements, and related policies.
• Order and maintain office, kitchen, and facility supplies and inventory.
• Support export documentation, records management, and company repositories.
• Coordinate facility vendors, maintenance, conference rooms, and office equipment.
• Serve as Government Property Coordinator, managing inventories, tracking, reporting, and audits.
• Support EHS initiatives, process improvements, and other business needs.
• Travel to BBN, RTX, customer, or partner locations as needed.

Requirements

• AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Experience in Microsoft Office 365 applications.
• Physical requirements include ability to lift, carry or move 27lbs on own.
• Ability to push, pull, lift for office/conference set ups.
• The ability to obtain and maintain a U.S. government issued security clearance is required.
• U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance.

Skills

• Excellent organizational skills.
• A focus on customer service.
• Great attention to detail.
• Ability to multitask effectively and expeditiously complete tasks.
• Excellent written communication skills.
• Teamwork, collaboration, and initiative are essential in this role.
• Excellent interpersonal skills.
• Exuberant, forward-looking personality and an ability to think outside the box are essential to this role.
• Light occasional domestic travel, when needed in support of another site.

Benefits

• 100% paid tuition program
• Generous 401k company match
• Retirement Contribution
• Performance-based incentive plans
• Onsite gym and game room
• Paid parental leave
• Paid time off
• Employee discounts
• Medical, dental, and vision insurance
• Life insurance
• Short-term disability
• Long-term disability
• Flexible spending accounts
• Flexible work schedules
• Employee assistance program
• Employee Scholar Program
• Holidays

Pay

The salary range for this role is 53,100 USD - 100,900 USD.