Senior Administrative Coordinator

About the role

Inova Loudoun Hospital is seeking a dedicated Senior Administrative Coordinator for Surgical Oncology and Medical Unit. This position is for Full-time day shift, 40 hours per week (Monday-Friday). The Administrative Coordinator Senior provides advanced administrative and operational support to hospital departments and leadership teams for Surgical Oncology (24-bed unit) and Medical Unit (36-bed unit). Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Responsibilities

• Manages calendars, schedules meetings, and coordinates travel arrangements.
• Prepares correspondence, reports, presentations, and meeting materials.
• Maintains organized filing systems and ensures accurate recordkeeping.
• Supports departmental operations, including supply ordering, invoice processing, and timekeeping.
• Assists with onboarding and training of new staff or temporary personnel.
• Coordinates logistics for events, trainings, and internal communications.
• Serves as a point of contact for internal and external stakeholders.
• Drafts and distributes communications on behalf of department leadership.
• Facilitates smooth communication between departments and leadership.
• Assists with data entry, tracking, and reporting for departmental projects.
• Maintains spreadsheets, dashboards, and databases as needed.
• Supports compliance with hospital policies and regulatory requirements.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations.
• Tracks and monitors department budget.
• Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed.
• May perform additional duties as assigned.

Requirements

• Education: High School Diploma or equivalent
• Experience: 5 years of relevant administrative, office, or healthcare experience

Benefits

• Medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance: up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: 25 mental health coaching or therapy sessions per person per year at no cost for team members, spouses/partners, and children.
• Work/Life Balance: paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.

Schedule

Full-time day shift, 40 hours per week (Monday-Friday).