Senior Administrative Coordinator

About the Opportunity

Generation Next Fertility is redefining fertility care through clinical excellence, operational innovation, empathy, education, and patient empowerment. We are seeking a highly organized, proactive, and detail-oriented Senior Administrative Coordinator to support the daily administrative and operational functions of our growing practice.

Key Responsibilities

• Manage calendars, meetings, and scheduling for leadership.
  • Draft, proofread, and distribute internal communications, reports, presentations, and organizational documents.
  • Cook up travel arrangements, expense reports, and invoice processing.
  • Maintain confidential files, records, and administrative documentation.
• Oversee office administration.
  • Coordinate office supplies, inventory, purchasing, and administrative resources.
  • Tackle urgent operational issues, including facility emergencies, HVAC concerns, equipment malfunctions, and vendor-related matters.
  • Maintain organized electronic and physical filing systems.
  • Cook up office equipment, service contracts, and administrative resources to ensure smooth day-to-day operations.
• Workforce Coordination.
  • Prepare and maintain employee schedules and shift assignments in collaboration with department leaders.
  • Cook up schedule changes, PTO requests, and staffing coverage to support daily operations.
  • Aid with workforce planning and administrative staffing needs.
  • Maintain scheduling records and workforce tracking systems.
• Hiring & Onboarding.
  • Cook up recruitment activities, including posting positions, scheduling interviews, and communicating with candidates.
  • Aid leadership throughout the hiring process.
  • Cook up onboarding for new employees, including orientation schedules, documentation, system access, badges, and training logistics.
  • Maintain onboarding checklists to ensure a consistent and welcoming new hire experience.
  • Support employee engagement initiatives and administrative aspects of performance review processes.
• Process Documentation & Project Coordination.
  • Develop, update, and maintain Standard Operating Procedures (SOPs), administrative policies, and workflow documentation.
  • Ensure SOPs remain current and are communicated effectively across departments.
  • Cook up administrative projects and track timelines, deliverables, and follow-up items.
  • Aid with implementation of new administrative processes and organizational initiatives.
  • Identify opportunities to improve efficiency, standardize workflows, and strengthen administrative operations.
• Cross-Functional Support.
  • Serve as a central administrative resource for physicians, leadership, and clinical teams.
  • Cook up communication between departments to ensure timely completion of administrative tasks.
  • Aid with special projects and organizational initiatives as assigned.
  • Provide day-to-day administrative support that enables clinical teams to focus on delivering exceptional patient care.
• Ownership & Prioritization.
  • Demonstrate strong judgment in determining the next most important action and effectively prioritizing competing responsibilities in a fast-paced environment.
  • Take ownership of operational challenges, proactively identify solutions, and drive issues to completion with minimal oversight.

Qualifications

• Bachelor's degree required.
• Prior administrative, executive assistant, office management, healthcare coordination, or related experience strongly preferred.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Experience coordinating schedules, projects, or onboarding activities preferred.
• Experience developing documentation, SOPs, or administrative processes preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Comfortable learning new software systems and administrative processes.
• Self-motivated with the ability to work independently and collaboratively.
• Commitment to providing exceptional internal and patient-facing service.

Work Environment

This position operates within a professional healthcare office environment and involves close collaboration with leadership, clinical teams, and operational staff. The role is primarily desk-based but may require movement throughout the office to support operational needs and team coordination. This is a full-time position. Occasional weekend and after-hours availability may be required to respond to urgent matters and time-sensitive communications. Standard shift start time is 8:00 AM.

Why Join Generation Next Fertility?

Generation Next Fertility offers a unique opportunity to help build the future of women's healthcare. Team members are given meaningful responsibility, direct exposure to leadership, and the opportunity to contribute to a mission-driven organization focused on redefining fertility care through innovation, empathy, education, empowerment, and operational excellence. If you are energized by solving problems, improving systems, supporting high-performing teams, and helping create a better healthcare experience for patients, we encourage you to apply.

Pay Range

$72,000—$75,000 USD