Senior Administrative Coordinator

About the role

The Senior Administrative Coordinator, Office of the President, supports the President and Director, Office of the President, providing comprehensive administrative and operational support.

Responsibilities

• Provide comprehensive administrative support to the President and Director, Office of the President, including managing calendars and inboxes, prioritizing communications, and preparing meeting materials.
• Cooking and serving coffee and lunch for the President; ensuring meetings start and transition on time.
• Managing travel arrangements, including itineraries, logistics, and related documentation.
• Processing invoices, reimbursements, and expense submissions in a timely and accurate manner.
• Maintain daily operational flow of the Office of the President, including end-of-day office close-down procedures and preparation for the following business day.
• Check in patient appointments and process daily billing through the electronic medical record (EMR) system.
• Follow HIPAA guidelines and maintain accurate and updated patient records.
• Manage prescription requests, prior authorizations and appeals for medication requests.

Requirements

• Bachelor's degree in a related field.
• 4 years of experience in office management or operations coordinator role.
• Skilled in using database management systems, including workspace management, generating reports and maintaining dashboards.
• Strong proficiency in office software and tools, including Microsoft Office Suite and collaboration platforms.

Qualifications

• Exceptional organization, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• Work Schedule: 11:00 AM – 7:00 PM, Monday through Friday.

Benefits

Our great compensation package and benefits include medical insurance, 401(k), paid parental leave, dependent care, discounted tickets and entertainment perks programs. For more information about our benefits, please visit our employee benefits website.

Pay

The salary range for the position is posted. Factors such as candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations affect the salary offered within this range.