Senior Administrative Clerk/Administrative Secretary II
for section headings. Use - for any list of duties/requirements/benefits, and
for prose.
We need to preserve ALL substantive information; do not invent or summarize away detail. So we need to include all details from the posting that are substantive, but we can format them as lists or paragraphs.
We must not repeat job title as heading. So we won't put "Senior Administrative Clerk" as heading.
We need to include the description of both positions in About the role maybe.
Let's extract substantive content:
About the role (summary):
- Senior Administrative Clerks assume independent and advanced administrative responsibilities and may provide lead direction for subordinate clerical assistants.
- Administrative Secretary II’s perform difficult and complex secretarial and administrative duties for division managers, section leaders, and professional staff.
- Incumbents in both positions exercise a wide latitude of independent judgment to support the administration and maintenance of significant office systems and procedures.
- Work responsibilities require advanced skills in writing and numerical calculations and the use of a PC and Microsoft software.
- Flexible/hybrid work from home schedule may be available for some positions in this job classification. (Could also go to Schedule section.)
Responsibilities (Typical Duties For Both Positions Include):
List items:
- Providing authoritative information, requiring the use of judgment and knowledge and interpretation of applicable rules, policies, and guidelines.
- Providing lead direction to one or more clerical assistants, including scheduling, assigning, and reviewing the work.
- Researching, assembling, and summarizing information from a variety of sources for use by managers in reports, budget preparation, correspondence, meetings, and presentations and completion of forms.
- Organizing, processing, and maintaining paper files and online document management systems including construction files (e.g., RFIs, submittals, change orders, etc.).
- Working effectively with a variety of East Bay Municipal Utility District (EBMUD) staff including field staff, technicians, engineers, inspectors, and office personnel.
- Keying, checking, and proofreading a variety of materials including Board documents, reports, letters, memos, forms, and similar materials from rough drafts, plain or corrected copy or verbal instructions.
- Inputting and retrieving data from computers, compiling, and generating a variety of reports and documents in support of assigned functions.
- Organizing own work, setting priorities, meeting critical deadlines, and coordinating multiple activities with other EBMUD units to ensure timely completion.
- Checking written materials for completion, grammatical, clerical, and arithmetic accuracy and for compliance with established standards and procedures, making corrections as required.
- Performing a variety of general clerical duties such as processing electronic timesheets and payroll reports, preparing purchase orders, expense reports, periodic reports of activities and other documents and reports as necessary.
Also "Every employee adds value to the EBMUD team as they are committed to responsible stewardship of our resources. The employee standard is to act with integrity, treat others with respect, and value a teamwork culture while fulfilling EBMUD's mission to provide reliable, high-quality water and wastewater services at fair rates." This is more about culture; could be part of About the role.
Requirements:
- Both positions require highly developed critical thinking, independent judgment, and administrative skills.
- A high school diploma or its equivalent.
- Two years of responsible, journey-level clerical experience.
- Senior Administrative Clerk positions may require a typing speed of minimum 45 words per minute, while Administrative Secretary II positions require a typing speed of minimum 50 words per minute.
- Some positions may require possession of a valid California driver's license and a satisfactory driving record, in order to drive to other work locations and transport materials as needed.
- Physical characteristics to perform the critical and important duties of the job.
- Willingness to work paid overtime as needed.
- Equivalent combinations of education and experience may be considered. To be considered under the “equivalent combination of education and experience” provision, it is your responsibility to include in your application materials written evidence of employment performed at the level of the typical duties of this position and/or coursework in subject areas directly related to this position.
Qualifications: Might be same as Requirements; but we could treat Qualifications as education/experience etc. However we need to avoid duplication. Perhaps we can put Requirements as education/experience, and Qualifications as skills? But we already have Skills section for specialized skills. Let's follow typical pattern: About the role, Responsibilities, Requirements (education/experience), Qualifications (maybe certifications/licenses), Skills (specialized), Benefits, Pay, Schedule.
Qualifications could include: valid California driver's license (some positions), physical characteristics, willingness to work overtime. But those are also in Requirements. Might be okay to combine.
Better: Use Requirements for education/experience, Qualifications for licenses/physical, Skills for specialized skills.
Let's decide:
- Requirements: high school diploma or equivalent; two years of responsible, journey-level clerical experience.
- Qualifications: highly developed critical thinking, independent judgment, administrative skills; typing speed requirements (45/50 WPM); valid California driver's license and satisfactory driving record (some positions); physical characteristics to perform duties; willingness to work paid overtime; equivalent combinations of education/experience considered.
- Skills: specialized skills and experience list: experience with or ability to quickly learn specialized software programs and applications specific to the work unit, including web-based and web-related applications; experience with or ability to quickly learn to read and interpret engineering drawings, maps, and related documents; experience with or ability to quickly learn fundamentals of finance and budget tracking, including calculations and reconciling financial documents; knowledge of and experience with various technical documents, including engineering and construction documents for advertisement and bidding; ability to work and interact effectively with members of outside agencies as well as the general public; ability to quickly learn and apply complex policies, procedures, and regulations.
Also mention advanced skills in writing and numerical calculations and use of PC and Microsoft software (maybe part of Skills). But we already have that in About the role.
We also have benefits list.
Pay: initial monthly salary $7,813 per month increasing to $8,204, $8,614, $9,045 and $9,497 after 6, 18, 30, and 42 months, respectively.
Schedule: Flexible/hybrid work from home schedule may be available for some positions in this job classification.
Now we need to output HTML fragment with headings
and appropriate - for lists,
for prose.
We must not include any filler like "commensurate with experience". We have actual numbers.
We must not repeat job title as heading.
We must not include application instructions etc.
Let's craft.
Structure:
About the role
Senior Administrative Clerks assume independent and advanced administrative responsibilities and may provide lead direction for subordinate clerical assistants. Administrative Secretary II’s perform difficult and complex secretarial and administrative duties for division managers, section leaders, and professional staff. Incumbents in both positions exercise a wide latitude of independent judgment to support the administration and maintenance of significant office systems and procedures. Work responsibilities require advanced skills in writing and numerical calculations and the use of a PC and Microsoft software. Every employee adds value to the EBMUD team as they are committed to responsible stewardship of our resources. The employee standard is to act with integrity, treat others with respect, and value a teamwork culture while fulfilling EBMUD's mission to provide reliable, high-quality water and wastewater services at fair rates.
Responsibilities
- Providing authoritative information, requiring the use of judgment and knowledge and interpretation of applicable rules, policies, and guidelines.
- Providing lead direction to one or more clerical assistants, including scheduling, assigning, and reviewing the work.
- Researching, assembling, and summarizing information from a variety of sources for use by managers in reports, budget preparation, correspondence, meetings, and presentations and completion of forms.
- Organizing, processing, and maintaining paper files and online document management systems including construction files (e.g., RFIs, submittals, change orders, etc.).
- Working effectively with a variety of East Bay Municipal Utility District (EBMUD) staff including field staff, technicians, engineers, inspectors, and office personnel.
- Keying, checking, and proofreading a variety of materials including Board documents, reports, letters, memos, forms, and similar materials from rough drafts, plain or corrected copy or verbal
for prose. We need to preserve ALL substantive information; do not invent or summarize away detail. So we need to include all details from the posting that are substantive, but we can format them as lists or paragraphs. We must not repeat job title as heading. So we won't put "Senior Administrative Clerk" as heading. We need to include the description of both positions in About the role maybe. Let's extract substantive content: About the role (summary): - Senior Administrative Clerks assume independent and advanced administrative responsibilities and may provide lead direction for subordinate clerical assistants. - Administrative Secretary II’s perform difficult and complex secretarial and administrative duties for division managers, section leaders, and professional staff. - Incumbents in both positions exercise a wide latitude of independent judgment to support the administration and maintenance of significant office systems and procedures. - Work responsibilities require advanced skills in writing and numerical calculations and the use of a PC and Microsoft software. - Flexible/hybrid work from home schedule may be available for some positions in this job classification. (Could also go to Schedule section.) Responsibilities (Typical Duties For Both Positions Include): List items: - Providing authoritative information, requiring the use of judgment and knowledge and interpretation of applicable rules, policies, and guidelines. - Providing lead direction to one or more clerical assistants, including scheduling, assigning, and reviewing the work. - Researching, assembling, and summarizing information from a variety of sources for use by managers in reports, budget preparation, correspondence, meetings, and presentations and completion of forms. - Organizing, processing, and maintaining paper files and online document management systems including construction files (e.g., RFIs, submittals, change orders, etc.). - Working effectively with a variety of East Bay Municipal Utility District (EBMUD) staff including field staff, technicians, engineers, inspectors, and office personnel. - Keying, checking, and proofreading a variety of materials including Board documents, reports, letters, memos, forms, and similar materials from rough drafts, plain or corrected copy or verbal instructions. - Inputting and retrieving data from computers, compiling, and generating a variety of reports and documents in support of assigned functions. - Organizing own work, setting priorities, meeting critical deadlines, and coordinating multiple activities with other EBMUD units to ensure timely completion. - Checking written materials for completion, grammatical, clerical, and arithmetic accuracy and for compliance with established standards and procedures, making corrections as required. - Performing a variety of general clerical duties such as processing electronic timesheets and payroll reports, preparing purchase orders, expense reports, periodic reports of activities and other documents and reports as necessary. Also "Every employee adds value to the EBMUD team as they are committed to responsible stewardship of our resources. The employee standard is to act with integrity, treat others with respect, and value a teamwork culture while fulfilling EBMUD's mission to provide reliable, high-quality water and wastewater services at fair rates." This is more about culture; could be part of About the role. Requirements: - Both positions require highly developed critical thinking, independent judgment, and administrative skills. - A high school diploma or its equivalent. - Two years of responsible, journey-level clerical experience. - Senior Administrative Clerk positions may require a typing speed of minimum 45 words per minute, while Administrative Secretary II positions require a typing speed of minimum 50 words per minute. - Some positions may require possession of a valid California driver's license and a satisfactory driving record, in order to drive to other work locations and transport materials as needed. - Physical characteristics to perform the critical and important duties of the job. - Willingness to work paid overtime as needed. - Equivalent combinations of education and experience may be considered. To be considered under the “equivalent combination of education and experience” provision, it is your responsibility to include in your application materials written evidence of employment performed at the level of the typical duties of this position and/or coursework in subject areas directly related to this position. Qualifications: Might be same as Requirements; but we could treat Qualifications as education/experience etc. However we need to avoid duplication. Perhaps we can put Requirements as education/experience, and Qualifications as skills? But we already have Skills section for specialized skills. Let's follow typical pattern: About the role, Responsibilities, Requirements (education/experience), Qualifications (maybe certifications/licenses), Skills (specialized), Benefits, Pay, Schedule. Qualifications could include: valid California driver's license (some positions), physical characteristics, willingness to work overtime. But those are also in Requirements. Might be okay to combine. Better: Use Requirements for education/experience, Qualifications for licenses/physical, Skills for specialized skills. Let's decide: - Requirements: high school diploma or equivalent; two years of responsible, journey-level clerical experience. - Qualifications: highly developed critical thinking, independent judgment, administrative skills; typing speed requirements (45/50 WPM); valid California driver's license and satisfactory driving record (some positions); physical characteristics to perform duties; willingness to work paid overtime; equivalent combinations of education/experience considered. - Skills: specialized skills and experience list: experience with or ability to quickly learn specialized software programs and applications specific to the work unit, including web-based and web-related applications; experience with or ability to quickly learn to read and interpret engineering drawings, maps, and related documents; experience with or ability to quickly learn fundamentals of finance and budget tracking, including calculations and reconciling financial documents; knowledge of and experience with various technical documents, including engineering and construction documents for advertisement and bidding; ability to work and interact effectively with members of outside agencies as well as the general public; ability to quickly learn and apply complex policies, procedures, and regulations. Also mention advanced skills in writing and numerical calculations and use of PC and Microsoft software (maybe part of Skills). But we already have that in About the role. We also have benefits list. Pay: initial monthly salary $7,813 per month increasing to $8,204, $8,614, $9,045 and $9,497 after 6, 18, 30, and 42 months, respectively. Schedule: Flexible/hybrid work from home schedule may be available for some positions in this job classification. Now we need to output HTML fragment with headings
and appropriate - for lists,
for prose.
We must not include any filler like "commensurate with experience". We have actual numbers.
We must not repeat job title as heading.
We must not include application instructions etc.
Let's craft.
Structure:
About the role
Senior Administrative Clerks assume independent and advanced administrative responsibilities and may provide lead direction for subordinate clerical assistants. Administrative Secretary II’s perform difficult and complex secretarial and administrative duties for division managers, section leaders, and professional staff. Incumbents in both positions exercise a wide latitude of independent judgment to support the administration and maintenance of significant office systems and procedures. Work responsibilities require advanced skills in writing and numerical calculations and the use of a PC and Microsoft software. Every employee adds value to the EBMUD team as they are committed to responsible stewardship of our resources. The employee standard is to act with integrity, treat others with respect, and value a teamwork culture while fulfilling EBMUD's mission to provide reliable, high-quality water and wastewater services at fair rates.
Responsibilities
- Providing authoritative information, requiring the use of judgment and knowledge and interpretation of applicable rules, policies, and guidelines.
- Providing lead direction to one or more clerical assistants, including scheduling, assigning, and reviewing the work.
- Researching, assembling, and summarizing information from a variety of sources for use by managers in reports, budget preparation, correspondence, meetings, and presentations and completion of forms.
- Organizing, processing, and maintaining paper files and online document management systems including construction files (e.g., RFIs, submittals, change orders, etc.).
- Working effectively with a variety of East Bay Municipal Utility District (EBMUD) staff including field staff, technicians, engineers, inspectors, and office personnel.
- Keying, checking, and proofreading a variety of materials including Board documents, reports, letters, memos, forms, and similar materials from rough drafts, plain or corrected copy or verbal
for prose. We must not include any filler like "commensurate with experience". We have actual numbers. We must not repeat job title as heading. We must not include application instructions etc. Let's craft. Structure:
About the role
Senior Administrative Clerks assume independent and advanced administrative responsibilities and may provide lead direction for subordinate clerical assistants. Administrative Secretary II’s perform difficult and complex secretarial and administrative duties for division managers, section leaders, and professional staff. Incumbents in both positions exercise a wide latitude of independent judgment to support the administration and maintenance of significant office systems and procedures. Work responsibilities require advanced skills in writing and numerical calculations and the use of a PC and Microsoft software. Every employee adds value to the EBMUD team as they are committed to responsible stewardship of our resources. The employee standard is to act with integrity, treat others with respect, and value a teamwork culture while fulfilling EBMUD's mission to provide reliable, high-quality water and wastewater services at fair rates.
Responsibilities
- Providing authoritative information, requiring the use of judgment and knowledge and interpretation of applicable rules, policies, and guidelines.
- Providing lead direction to one or more clerical assistants, including scheduling, assigning, and reviewing the work.
- Researching, assembling, and summarizing information from a variety of sources for use by managers in reports, budget preparation, correspondence, meetings, and presentations and completion of forms.
- Organizing, processing, and maintaining paper files and online document management systems including construction files (e.g., RFIs, submittals, change orders, etc.).
- Working effectively with a variety of East Bay Municipal Utility District (EBMUD) staff including field staff, technicians, engineers, inspectors, and office personnel.
- Keying, checking, and proofreading a variety of materials including Board documents, reports, letters, memos, forms, and similar materials from rough drafts, plain or corrected copy or verbal