Senior Administrative Assistant - Transportation Finance

Application Deadline: 10/01/2026 | Address: 300 E John Carpenter Freeway | Job Family Group: Business Management

About the role

The Senior Administrative Assistant provides professional support to one or more managers and their direct reports, handling a variety of administrative, clerical, financial, and human‑resources tasks. The role ensures office services follow operational standards, seeks improvement opportunities, and contributes to the effective and efficient operation of the business group.

Responsibilities

• Perform a variety of administrative and clerical tasks, financial and human‑resources administration, and provide professional support to managers and their direct reports.
• Provide general office services ensuring all administrative and operational processes and control standards are followed, while identifying and participating in improvement initiatives.
• Offer subject‑matter expertise and advice on assigned strategic initiatives and act as relationship manager for those initiatives.
• Build effective relationships with internal and external stakeholders.
• Break down strategic problems, analyze data and information, and provide insights and recommendations.
• Gather and format data into regular and ad‑hoc reports and dashboards.
• Lead the planning, coordination, and implementation of department events.
• Provide senior‑level administrative and operational support within a large, diverse team, including senior executives.
• Employ systems (e.g., customized exception reports, tracking reports) to manage information.
• Integrate information from multiple sources to enable more efficient processes, enhanced analysis, and streamlined reporting.
• Contribute to the planning and implementation of administrative programs.
• Coordinate and monitor budgets and report on results versus budget.
• Coach and mentor junior administrative assistants to develop their capabilities.
• Manage and monitor calendars and upcoming events; dispatch meeting invitations, book rooms, and arrange resources.
• Support the coordination and implementation of department events.
• Develop and maintain a filing system; ensure business and operational reports, forms, and other documentation are readily available.
• Support the development of tailored messaging, including writing, editing, and distributing communications such as correspondence, presentations, policies, and procedures.
• Dispatch outgoing communications; answer the central phone line, responding to and resolving or escalating inquiries.
• Process invoices for payment in adherence with documented processes, guidelines, and vendor agreements.
• Prepare and log departmental expense claims and reports; track expenses to ensure they stay within budget.
• Make travel arrangements, booking flights and hotel reservations as needed.
• Liaise with internal business units and external vendors; participate in local coordination and implementation of premises‑related matters, including staff and contractor movements, relocations, office planning, and new furniture requirements.
• Maintain supplies inventory; anticipate needs, place and expedite orders, and verify receipt.
• Ensure vacation and absence scheduling is documented, considers critical business needs, follows guidelines, and resolves scheduling conflicts.
• Coordinate training requirements for staff (research, booking, cancellations, confirmations, etc.).
• Collaborate with internal and external stakeholders to deliver on business objectives.
• Organize work information to ensure accuracy and completeness.
• Think creatively and propose new solutions.
• Exercise judgment to identify, diagnose, and solve problems within given rules.
• Work mostly independently.
• Take measured risks while protecting the bank by applying the Risk Management Framework and adhering to policies, laws, and regulations.

Qualifications

• Typically 7 + years of relevant experience in an administrative/professional support function, demonstrating progressive responsibility.
• Post‑secondary degree in a related field of study.
• Specialized knowledge from education and/or business experience.
• In‑depth verbal and written communication skills.
• In‑depth collaboration and team skills.
• In‑depth analytical and problem‑solving skills.
• In‑depth influence skills.

Pay

Salary range: $45,000 – $95,000 USD. Pay type: Salaried. Compensation may vary based on location, skills, experience, education, and qualifications, and may include performance‑based incentives, discretionary bonuses, and other perks.

Benefits

• Health insurance
• Tuition reimbursement
• Accident and life insurance
• Retirement savings plans
• Performance‑based incentives and discretionary bonuses
• Additional perks and rewards

About Us

At BMO we are driven by a shared purpose: Boldly Grow the Good in business and life. We create lasting, positive change for our customers, communities, and people by innovating, collaborating, and pushing boundaries. As a member of the BMO team you are valued, respected, and heard, with many opportunities to grow, make an impact, and receive support through training, coaching, manager support, and network‑building initiatives.