Senior Administrative Assistant, School of Health Sciences

Responsibilities

• Serves as a primary point of contact for the School of Health Sciences, responding promptly and professionally to inquiries while providing exceptional customer service and fostering positive working relationships with faculty, staff, students, and external partners
• Exercises independent judgment in prioritizing workload, resolving administrative issues, and coordinating activities in support of the Dean, faculty, and academic programs
• Coordinates adjunct faculty onboarding and ensures timely and accurate entry of course and instructor assignments to support contract administration and payroll processing in collaboration with Academic Affairs, Human Resources, and Payroll
• Creates, edits, and distributes School communications, including correspondence, reports, mailings, and digital content on the University website and department web pages
• Maintains databases, records, spreadsheets, and budgets, and compiles and summarizes data related to course evaluations, surveys, recruiting efforts, and other School initiatives
• Captures, edits, and distributes School communications, including correspondence, reports, mailings, and digital content on the University website and department web pages
• Coordinates meetings, events, and activities for the School, including scheduling, logistics, communications, and support for events
• Prepares and manages a variety of documents and materials using Microsoft Office, Adobe Acrobat, OneDrive, and other University-supported technologies to support academic programs and departmental operations
• Performs general office duties, including ordering and tracking supplies, coordinating printing and copying services, and distributing mail
• Serves as a liaison between the School of Health Sciences and University offices to coordinate academic, operational, and administrative processes
• Administers and updates faculty forms and serves as a resource regarding School procedures, systems, and administrative processes
• Maintains proficiency in University systems and technologies

Requirements

• Minimum Qualifications: High school degree, excellent organizational, oral, and written communication skills, 3+ years of previous administrative assistant experience, ability to perform multiple tasks under pressure and to work independently, proficient with Microsoft Office, Adobe Acrobat, and OneDrive, ability to analyze and synthesize data, professional presence with strong customer service skills
• Preferred Qualifications: Bachelor's degree, experience in higher education or in an academic setting