Senior Administrative Assistant - Mid Corporate Global Payments & Liquidity

About the Role

Wells Fargo is seeking a Senior Administrative Assistant to support leadership and sales teams for the Commercial Bank within Mid Corporate Global Payments & Liquidity. This role involves a balance of experienced-level administrative work, project initiatives, and operational tasks.

Responsibilities

• Compile information and prepare moderately complex reports.
• Assist with the completion of expense reports.
• Perform complex administrative, transactional, and operational tasks, including scheduling multi-city travel arrangements.
• Provide high-level professional support, including planning meetings, tracking deliverables, and pulling routine reports.
• Answer questions regarding business unit policies and procedures.
• Provide subject matter expertise and interpretation of administrative procedures to less experienced staff.
• Offer administrative supervision and support to managers in reporting, customer, or business documentation.
• Interact with the immediate Administrative Assistant team, functional area, and internal peers on routine administrative tasks.
• Support more experienced leaders with daily administrative tasks and interact with leaders across the organization.
• Support the planning and execution of client events and sponsorship requests.
• Coordinate and market client events.
• Use AI tools (including Microsoft Copilot) to analyze sales data and track analytics.
• Prepare management-level presentations.
• Manage multiple managers' calendars, travel arrangements, and scheduling of meetings and events.
• Handle multiple and competing priorities with strong project management skills.
• Work across organizations and with diverse personalities to track down answers and find solutions.
• Support various business initiatives and projects.
• Work with audio and video conferencing tools, including Microsoft Teams, Skype, and Zoom.
• Plan, organize, and oversee team, department, and special events such as All Hands meetings, recognition meetings, and staff meetings.

Requirements

• 2+ years of Administrative Support experience, or equivalent demonstrated through work experience, training, military experience, or education.

Qualifications

• Strong organizational, multi-tasking, and prioritizing skills.
• Experience supporting a sales function.
• Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important.
• Advanced Microsoft Office (Word, Excel, Outlook, PowerPoint, and Access) skills.
• Ability to prepare management-level presentations.
• Experience supporting multiple managers with calendar management, travel arrangements, and scheduling.
• Ability to manage multiple and competing priorities.
• Strong attention to detail and accuracy skills.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to work in a fast-paced, deadline-driven environment.
• Ability to handle confidential material professionally.
• Strong customer service skills with active listening and appropriate response.
• Ability to navigate multiple computer systems, applications, and utilize search tools to find information.
• Strong project management skills.
• Proactive in anticipating business needs.
• Experience supporting multiple managers onsite and/or virtually.
• Demonstrated experience with audio and video conferencing tools (Microsoft, Skype, Zoom).

Schedule

Hybrid onsite schedule in one of the following locations: Minneapolis, MN; San Francisco, Los Angeles, or El Monte, CA; Chandler or Scottsdale, AZ; or Salt Lake City, UT.

Pay

Base pay range: $28.85 - $52.40 per hour. Pay may vary based on factors such as prior performance, skills, experience, or work location. Employees may also be eligible for incentive opportunities.

Benefits

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement