Senior Administrative Assistant, Enforcement

About the role

The Administrative Assistant III performs a wide variety of tasks such as typing, formatting, and editing correspondence and reports; organizing and correcting computer-based records and files; organizing and preparing materials for use in presentations; scheduling meetings and events; assisting telephone callers and visitors; and providing related assistance to one or more officers or directors.

Responsibilities

• Creates routine correspondence, reports and forms in support of department.
• Types, formats, and edits non-routine correspondence, reports, forms and related documents using word processing software.
• Organizes files and computer databases and makes corrections to information in files.
• Prepares advanced charts, graphs, tables, and presentations using word processing, spreadsheet, and presentation software.
• Answers the telephone, screens and routes calls and takes messages for senior staff.
• Greets and assists visitors.
• Receives, opens, and routes mail for officers. Prepares mail for pick-up.
• Obtains information and materials and prepares reports.
• Assures that documents and materials are copied, collated, and distributed as required.
• Orders, stocks, and distributes stationary, forms, office supplies, equipment, and furniture.
• Schedules and organizes meetings, luncheons, and events.
• Prepares meeting agendas, takes minutes, and documents decisions.
• Makes travel arrangements, obtains confirmations and tickets, and prepares travel expense reports.
• Demonstrates FINRA’s values.
• Collaborates, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.

Requirements

• High school diploma or equivalent.
• College degree or six years administrative experience.
• Knowledge of office procedures, grammar, punctuation, and spelling.
• Ability to work with sensitive and confidential information.
• Proficiency in the use of word processing, spreadsheet, and presentation software.
• Ability to work independently, manage the responsibility of various projects and duties simultaneously and ensure completion of numerous tasks.

Qualifications

• Experience in a similar role.
• Experience with relevant software and tools.
• Excellent communication and organizational skills.
• Ability to handle multiple tasks and prioritize effectively.

Skills

• Word processing skills.
• Spreadsheet and presentation software proficiency.
• Customer service skills.
• Project management abilities.
• Confidentiality and discretion.

Benefits

Details on benefits are available upon request.

Pay

Details on pay are available upon request.

Schedule

Details on schedule are available upon request.