Senior Administrative Assistant - Colon & Rectal Surgery

About the role

The Administrative Assistant role supports the Colon & Rectal Surgical Oncology department at The University of Texas MD Anderson Cancer Center, a high-volume, fast-paced clinical environment known for strong teamwork and collaboration. The Administrative Assistant is a key contributor to daily faculty operations, administrative coordination, and financial processes that directly support patient care, academic, and clinical initiatives.

Responsibilities

• Provide comprehensive administrative support to assigned faculty and staff, including CV maintenance, manuscript, protocol, and grant submissions, biographical sketches, correspondence, and literature searches
• Maintain calendars, coordinate clinic blocks and coverage, and ensure accuracy of scheduling and travel plans
• Arrange faculty and staff travel, including airfare, lodging, ground transportation, itineraries, registrations, and expense reporting
• Process leave requests, extramural travel documentation, and maintain accurate expenditure tracking logs
• Maintain licensure, renewal documentation, medical and specialty society applications, and credentialing files
• Oversee general office functions including Kronos timekeeping, FMLA tracking, space coordination, work orders, asset transfers, FAR submissions, contracts, key requests, inventory, website updates, and office supply management
• Create and format presentations using PowerPoint and other software tools
• Support faculty and trainee recruitment by coordinating schedules, travel, agendas, and expenditures
• Assist with new appointments, credentialing, and promotion and tenure processes
• Process payment requests, purchase requisitions, travel reimbursements, and outside lecture reimbursements
• Monitor, reconcile, and analyze departmental company center accounts (PRS)
• Prepare monthly expense reviews, cost projections, and status reports
• Ensure compliance with institutional financial policies and internal controls

Qualifications

• Required: High School Diploma or Equivalent
• Required: 5 years Administrative/secretarial experience or 1 year experience with Bachelor's degree or 3 years of experience with Associate Degree

Skills

• Detail-oriented
• Self-motivated
• Strong written and verbal communication skills
• Proven problem-solving ability

Benefits

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs

Pay

Salary range - Minimum $45,500.00 - Midpoint $57,000.00 - Maximum $68,500.00

Schedule

The typical work schedule is hybrid, with a scheduled onsite day on Friday and an additional 1-2 onsite days as needed (2-3 days per week total). Work location is Houston, Texas.