Senior Administrative Assistant - Surgery - Medical Center
About the role
Come lead with us at Houston Methodist Specialty Physician Group. At Houston Methodist, the Sr Administrative Assistant position is responsible for applying expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting department projects/activities; creating and maintaining databases, spreadsheets; answering telephones and providing related follow‑through. This position demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and the ability to navigate multiple systems simultaneously. The Sr Administrative Assistant is accountable for ensuring accuracy and completeness through attention to detail and supports an individual/department or multiple individuals/departments.
FLSA status: Non‑exempt.
Responsibilities
- Schedule, coordinate, and follow up on meetings, events, and professional travel
- Manage calendars for department personnel
- Prepare documents, presentation materials, and correspondence
- Process invoices and reimbursements
- Support department projects and activities
- Create and maintain databases and spreadsheets
- Answer telephones and provide related follow‑through
- Greet customers and respond to inquiries requiring advanced department knowledge
- Answer and triage customer calls, identify potential problems, and communicate concerns to management
- Serve as preceptor, mentor, and resource to less experienced staff
- Maintain and update department organizational chart, scope of service, forms, intranet, and policies/procedures
- Record meeting discussions and conclusions