Senior Administrative Assistant

About the role

The Senior Administrative Assistant supports the Sr Director, HR Learning and Development, Sr Director, Talent Acquisition, Executive Search & Talent Insights, possibly 1 additional Sr Director in the HR Talent & Organizational Development Org. Nike, Inc. is in perpetual motion, and this position helps fuel the success of their leaders and teams.

Responsibilities

• Complex Calendar Management: Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required
• Booking Travel Arrangements: Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation
• Planning Meetings and Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed
• Preparing Expense Reports, tracking budgets and purchase orders: Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required
• Document Preparation & Organization: Producing, editing and reformatting documents and email correspondence, including updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows
• Communications: Under the leader’s direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader’s behalf. Coordinate Team Space Planning, Workspace and/or Equipment Moves
• Budget Tracking: may assist leader with tracking of expenses POs: create purchase orders
• Special Projects: Assisting with project planning, tracking progress, and ensuring deadlines are met as needed by the team and/or leader you support
• Team & Culture Building: You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader, the environment and Nike through a variety of ways – staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out
• Support team plans, projects, activations or other deliverables as needed
• Serve as the main point of contact for administrative questions from the team
• Provide coverage for other leaders where temporary administrative needs exists

Requirements

• Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training
• Minimum of 5 years of administrative work experience required
• Ability to work and communicate effectively with a variety of personalities including senior level executives
• Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity
• Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
• Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail
• Previous experience working with and tracking budgets is strongly preferred
• Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required
• Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required
• Previous Nike work experience is a plus

Qualifications

• High learning agility, strong organization skills and high attention to detail
• Strong communication and time management skills

Skills

• Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel)
• Virtual meeting tools (Zoom / MS Teams)
• Keynote (optional)
• AI tools like Chat GPT or Microsoft Copilot (optional)

Pay

TBD

Schedule

TBD

Benefits

N/A