Senior Administrative Assistant
About the role
The Massachusetts Port Authority is seeking a Senior Administrative Assistant to join the Real Estate and Asset Management (REAM) team. This role plays a critical part in supporting the team's efforts to manage a diverse portfolio of assets, including commercial and maritime properties.
Responsibilities
- Manage complex calendars and scheduling for leadership and staff, proactively resolving conflicts and ensuring seamless coordination across internal and external stakeholders.
- Serve as the primary point of contact for communication and logistics, maintaining confidentiality while handling calls, mail, and contract execution processes.
- Support projects by tracking timelines, updating project management tools, preparing presentations, and maintaining organized documentation and filing systems.
- Oversee office operations and departmental procedures, including supply management, onboarding/offboarding, compliance coordination, and continuous process improvements.
Requirements
- Bachelor’s degree or equivalent professional experience.
- 3–5 years of administrative support experience in a professional office setting.
- Strong communication, writing, and proofreading skills; proficient in Microsoft Office Suite with ability to manage multiple priorities and meet deadlines.
- Resourceful, detail-oriented, and skilled in managing multiple priorities and meeting deadlines in a fast-paced environment.
Qualifications
This position offers a collaborative work environment with colleagues from various disciplines, including Aviation and Maritime. The role provides opportunities for growth and learning within the Massachusetts region.
Skills
- Exceptional organization and attention to detail.
- Proactive problem-solving and conflict resolution.
- Effective communication and interpersonal skills.
- Proficiency in Microsoft Office Suite.
- Ability to manage multiple priorities and meet deadlines.
Benefits
At Massport, you will enjoy a supportive and inclusive culture, opportunities for growth, and a comprehensive compensation and benefits package that includes:
- Work/life balance
- A supportive and inclusive culture
- Opportunities for growth
- Providing a safe, healthy, and secure work environment
- Supporting the people and businesses of New England
- Achieving results and having a positive impact
- Being good neighbors in the communities we serve
- Protecting the environment
Pay
Competitive salary commensurate with experience.
Schedule
Full-time position.
Application
To apply, please click here for detailed job description.
Contact
For more information on our comprehensive compensation and benefits package, please click here.