Senior Administrative Assistant

About the role

The Massachusetts Port Authority is seeking a Senior Administrative Assistant to join the Real Estate and Asset Management (REAM) team. This role plays a critical part in supporting the team's efforts to manage a diverse portfolio of assets, including commercial and maritime properties.

Responsibilities

• Manage complex calendars and scheduling for leadership and staff, proactively resolving conflicts and ensuring seamless coordination across internal and external stakeholders.
• Serve as the primary point of contact for communication and logistics, maintaining confidentiality while handling calls, mail, and contract execution processes.
• Support projects by tracking timelines, updating project management tools, preparing presentations, and maintaining organized documentation and filing systems.
• Oversee office operations and departmental procedures, including supply management, onboarding/offboarding, compliance coordination, and continuous process improvements.

Requirements

• Bachelor’s degree or equivalent professional experience.
• 3–5 years of administrative support experience in a professional office setting.
• Strong communication, writing, and proofreading skills; proficient in Microsoft Office Suite with ability to manage multiple priorities and meet deadlines.
• Resourceful, detail-oriented, and skilled in managing multiple priorities and meeting deadlines in a fast-paced environment.

Qualifications

This position offers a collaborative work environment with colleagues from various disciplines, including Aviation and Maritime. The role provides opportunities for growth and learning within the Massachusetts region.

Skills

• Exceptional organization and attention to detail.
• Proactive problem-solving and conflict resolution.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple priorities and meet deadlines.

Benefits

At Massport, you will enjoy a supportive and inclusive culture, opportunities for growth, and a comprehensive compensation and benefits package that includes:

• Work/life balance
• A supportive and inclusive culture
• Opportunities for growth
• Providing a safe, healthy, and secure work environment
• Supporting the people and businesses of New England
• Achieving results and having a positive impact
• Being good neighbors in the communities we serve
• Protecting the environment

Pay

Competitive salary commensurate with experience.

Schedule

Full-time position.

Application

To apply, please click here for detailed job description.

Contact

For more information on our comprehensive compensation and benefits package, please click here.