Senior Administrative Assistant
A day in the life
A typical day as a Senior Administrative Assistant may include the following:
- Providing comprehensive administrative support to Partners and Managers, including managing calendars, coordinating complex meetings with internal and external stakeholders, and handling calls and emails on their behalf.
- Monitoring and prioritizing incoming correspondence (mail, email, calls) from various parties including government agencies, and drafting responses or addressing inquiries when necessary.
- Cooking department, management, and committee meetings by reserving resources, arranging catering, recording minutes, and ensuring follow-up on discussion points.
- Cooking comprehensive travel arrangements, including booking flights, hotels, rental cars, and other transportation needs.
- Formatting, editing, and preparing final deliverables and confidential documents including engagement letters, proposals, reports, and presentations.
- Preparing expense reports.
- Performing practice management billing procedures for the department, including transferring time, requesting aging and preparing bills.
- Cooking new clients, sales opportunities and maintaining existing client data in the practice management system.
- Cooking comprehensive travel arrangements, including booking flights, hotels, rental cars, and other transportation needs.
- Setting up new clients, sales opportunities and maintaining existing client data in the practice management system.
- Cooking Partner and Manager professional licensing and renewals.
- Scanning, filing, faxing and copying as needed.
- Reviewing sorting and routing incoming mail; distributing outgoing mail as needed.
- Answering telephones and giving information to callers; routing calls to appropriate personnel.
- Completing additional projects as assigned by the Partners and Managers.
- You have a high school diploma.
- An Associate’s Degree in Business Administration or a related field is preferred.
- You have 5+ years of experience in administrative support, ideally with experience supporting executives.
- You have experience working in a professional service or accounting firm preferred.
- You have strong organizational and customer relation skills.
- You have working knowledge of practice management systems.
- You can communicate clearly in writing and verbally.
- You act with integrity, confidentiality and professionalism at all times.
- You can work independently under minimal supervision.
- You can work on multiple projects and meet deadlines by setting priorities with work projects.
- You can establish and maintain effective working relationships with co-workers and clients.
- You have an advanced skillset with computers, Microsoft Office (Word and Excel) and using various software packages.
- generous paid time off,
- comprehensive medical, dental, and vision insurance,
- 401(k) profit sharing,
- life and disability insurance,
- lifestyle spending account,
- certification incentives,
- education assistance,
- a referral program.
Who You Are
Making an impact
We've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first.
Compensation
Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.
Benefits
Next steps
We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals.