Senior Administrative Assistant

Description

The City of Round Rock is seeking a detail-driven, proactive, and highly professional Senior Administrative Assistant to support our Finance Department and work directly with the Chief Financial Officer (CFO).

Duties

• Take on a blend of high-level administrative support, cross-department coordination, and project assistance.
• Serve as a welcoming and responsive point of contact for internal staff, executive leadership, City Council offices, vendors, and members of the public.
• Manage phones, email, mail, and web-based inquiries with professionalism and accuracy.
• Organize and maintain digital and physical documents, including scanning, filing, data entry, and reconciliation to ensure information accuracy.
• Cover Finance operations by coordinating meetings, trainings, events, travel arrangements, and department calendars.
• Draft and prepare letters, memos, presentations, reports, forms, and official correspondence.
• Aid in researching, compiling, analyzing, and preparing finance-related reports and documentation.
• Submit and track IT and facility work tickets for the department.
• Prepare documents for City Manager and City Council review and manage items through systems such as Legistar.
• Serve as a liaison between Finance and other City departments to ensure smooth communication and workflow.
• Support confidential and specialized projects for the CFO and departmental leadership.
• Provide guidance and serve as a resource for other administrative staff on department processes.
• Update webpages and maintain data in online databases as needed.

Experience and Training

• You are organized, reliable, approachable, and excellent at managing details without losing sight of the big picture.
• You thrive on keeping information flowing smoothly, supporting leadership, and ensuring that tasks are completed with accuracy and professionalism.
• You’re a Strong Fit if you excel at written and verbal communication, enjoy being the “go-to” person for information and coordination, are confident using modern office software and learning new tools, take pride in keeping operations orderly and running smoothly, are comfortable supporting confidential or complex financial processes, and work well with diverse groups—including executive staff, community members, vendors, and colleagues.

Qualifications

• A High School Diploma or equivalent.
• Four (4) years of clerical or administrative support experience in a professional environment.
• College credit may substitute on a year-for-year basis.

Preferred Skills

• Demonstrated proficiency in Microsoft Office tools, including SharePoint, Teams, Word, Excel, and Outlook.
• Strong attention to detail and accuracy.
• Excellent customer service and communication skills.
• Experience supporting executive leadership or working in financial or municipal environments.

Pay

The posted pay range is the starting salary. Pay rate offered is based on experience.

Benefits

This role offers meaningful work, stability, variety, and an opportunity to be at the center of financial operations that impact the entire organization.