SENIOR ACCOUNTS PAYABLE SPECIALIST – FULL TIME CONTRACTOR

Responsibilities

• Ensure all vendor invoices are booked and allocated accurately with sufficient evidence in compliance with GAAP and company policy.
• Process two-way and three-way match of invoices in CorPay in paperless environment.
• Ensure proper documentation is attached to invoices for approval, payment authorization and auditing purposes.
• Research and partner with employees and vendors to resolve invoice and purchase order discrepancies.
• Correspond with vendors regarding invoices, payments, and other finance-related inquiries.
• Reconcile vendor statements.
• Support accurate and timely completion of A/P month, quarter, and year-end close.
• This includes reviewing monthly vendor statements, open POs, accruals, and reconciling goods received but not invoiced (GRNI).
• Assist with weekly processing of cash disbursements, including preparation of ACH and wire batches.
• Support interim and year-end audit process (internal and external).
• Collaborate with Procurement Department to maintain an accurate and up-to-date vendor database ensuring all vendor documentation and tax forms are current.
• Assist in the preparation of annual 1099 reporting to IRS. Ensure vendors are properly flagged in CorPay and Microsoft Dynamics Business Central.
• Identify and escalate priority issues timely with management.
• Handle tax-related matters and support compliance with local, state, and federal regulations.
• Assist A/P Manager in generating and maintaining various reports, including vendor aging reports, payment analysis, and month-end closing reports.
• Review A/P Aging Report and weekly payment batch reports to monitor outstanding balances and ensure timely processing.
• Other tasks as assigned.

Qualifications

• Bachelor’s Degree in Accounting, Finance or Business Administration.
• Minimum of five years A/P experience.
• High attention to detail and accuracy.
• Able to be organized and manage multiple projects while exemplifying stellar interpersonal skills.
• Excellent communication skills (oral and written).
• Proficiency with Microsoft Office (Outlook, Word & Excel) and Acrobat DC.
• Experience with CorPay and Microsoft Dynamics Business Central is a plus.
• Able to work with high volume of transactions in a fast-paced environment.
• An aptitude for learning and managing ERP data structures and reporting capabilities.
• Results and goal-oriented mindset with an opportunistic eye towards process improvements.
• Strong ability to prioritize and organize work.
• Agility to adjust quickly to new priorities.
• Able to collaborate and communicate effectively.