Senior Account Coordinator - Contract

About the role

The Sr. Account Coordinator is a developing professional who supports brand merchandise projects across various scales and types. They work closely with Senior Production Managers to execute project deliverables, manage vendor communications, and maintain project documentation. This role serves as a foundational position for learning the full lifecycle of merchandise project management while contributing to day-to-day operations under the guidance of senior team members.

Responsibilities

• Project Management & Execution
• Assist, and for small projects lead, the execution and tracking of brand merchandise projects from estimate through fulfillment, including estimates, sales orders, purchase orders, invoicing, and documentation
• Track deliverables against workback schedules, maintain project documentation, and capture action items from client and internal meetings
• Product Sourcing & Vendor Coordination
• Support product sourcing, vendor and decoration research, and pricing development by gathering quotes and organizing vendor information
• Cook with vendors on production updates, samples, order status, and maintain accurate vendor database records
• Client & Cross-Functional Communication
• Lead client communications for small projects and support larger projects under Senior PM supervision
• Cook with the warehouse team on inventory management and fulfillment

What You'll Bring

• Experience & Technical Expertise
• 1–2 years of experience in project coordination, production, promotional products, or a related field, with exposure to vendor management and order execution
• Working knowledge of printing and decoration methods, vendor sourcing, and production workflows
• Experience with order management systems and e-commerce platforms (e.g., Shopify)
• Strong financial acumen, including comfort with pricing, margins, and sales math
• Proficiency in Google Workspace (Drive, Docs, Sheets, Calendar)
• Core Competencies & Professional Presence
• Highly organized with strong attention to detail and the ability to manage multiple projects and deadlines simultaneously
• Clear, professional communicator with strong written and verbal skills
• Proactive, resourceful problem solver who takes ownership and anticipates needs
• Self-motivated learner with a growth mindset and strong client-service orientation

What We Offer

• Work with some of the most innovative brands in tech and entertainment
• Small team, direct access to leadership, creative freedom
• Flexible work schedule
• Fully remote company

About ADVOC8

At ADVOC8, we create experiences that build trust, shift minds and win hearts. Our special sauce? Chemistry, collaboration and an endless supply of curiosity. We're a team of strategic thinkers, creative problem-solvers, thoughtful storytellers and logistical magicians expertly bringing ideas to life from strategy and creative through to production and execution. We work with brands, nonprofits and associations to create experiences that make an impact. And we do this all in a flexible 'work from anywhere' environment where we celebrate differences and encourage each of our 'advocates' to bring their unique perspectives to the table each and every day.