Senior Academic Coordinator Graduate Medical Education

Primary purpose: coordinate daily operations and activities of residency/fellowship training programs, provide management and guidance to residents/fellows on program and GME policies, and handle non-clinical aspects of the program. Develop understanding of ACGME policies and procedures, including Common Program Requirements and specialty-specific requirements. Provide administrative support for program director, program coordinator, residents, and fellows.

Responsibilities

• Educational Appointments, Onboarding & Credentialing
  • Process educational appointments and reappointments for residents, fellows, GME rotators, and medical students in compliance with institutional policies and regulatory requirements.
  • Coordinate all onboarding activities for residents, fellows, and medical students.
  • Conduct credentialing activities and verify medical education for incoming trainees.
  • Assist trainees with licensure and permit processes.
  • Track and process visa documentation and verify trainee status and activities as required.
  • Maintain compliance with departmental, institutional, governmental, and oversight agency requirements.
  • Ensure Program Letters of Agreement with participating institutions and training sites are executed and revised as needed.
• Graduate Medical Education Administration
  • Coordinate the daily operations and activities of residency and fellowship training programs.
  • Provide administrative support to program directors, program coordinators, residents, and fellows.
  • Develop and maintain an understanding of ACGME policies, Common Program Requirements, and specialty-specific requirements.
  • Track, document, and report educational activities supporting board certification, accreditation, and OGME compliance requirements.
  • Perform complex and independent administrative duties related to human resources and academic program support.
  • Support development and implementation of policies and procedures affecting clinical trainees.
• Information Systems, Data Management & Reporting
  • Manage and maintain databases and information systems related to educational programs and clinical trainees.
  • Maintain accurate trainee records and program documentation.
  • Process HRIS error reconciliations and ensure timely resolution of data discrepancies.
  • Generate timely and accurate reports supporting trainee administration and program needs.
  • Serve as team lead for clinical trainee report development and generation.
  • Monitor and maintain data integrity to support accreditation, reporting, and operational requirements.
• Leadership, Consultation & Compliance
  • Provide leadership, guidance, support, and education to programs and departments regarding educational appointments for clinical trainee titles.
  • Ensure compliance with institutional policies, government regulations, and oversight agency requirements.
  • Serve as an advisory resource for incoming and current clinical trainees.
  • Communicate policies, procedures, and requirements to stakeholders across training programs.
  • Support continuous improvement of trainee administration processes and compliance activities.
• Liaison, Committee & Program Support
  • Serve as liaison between participating institutions and host departments for affiliate programs operating under Program Letters of Agreement.
  • Represent the Office of Graduate Medical Education and provide support to the Graduate Medical Education Committee and associated subcommittees.
  • Collaborate with departments, institutions, units, and external agencies as needed.
  • Coordinate orientation-related activities and event logistics for trainees.
  • Provide backup support to other members of the GME credentialing team.
  • Contribute to clinical trainee policy development and related website updates.
  • Perform other duties as assigned.

Requirements

• Education
  • Required: Bachelor’s Degree
  • Preferred: Master’s Degree
• Experience
  • Required: Three years working in Graduate Medical Education or a Residency or Fellowship program. May substitute required education degree with additional years of equivalent experience.
  • Preferred: Experience working in Graduate Medical Education or a Residency or Fellowship program, preferably an Accreditation Council for Graduate Medical Education (ACGME) program. Credentialing, compliance, database management, accreditation requirements, and academic program administration.

Benefits

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Pay

Minimum Salary: $68,500
Midpoint Salary: $85,500
Maximum Salary: $102,500

Schedule

Full-Time, Regular, Days