Senate Legislative Assistant

About the role

The Utah Senate is seeking a full-time Legislative Assistant for the Senate Majority Caucus. The successful candidate will provide administrative support to the Utah Senate, including senators and other staff members.

Responsibilities

• Writes or drafts correspondence, reports, documents and/or other written materials.
• Prepares written materials from source documents, transcriptions, etc.
• Researches and drafts content for newsletters, infographics, blogs, etc.
• Provides clerical and/or administrative support and assistance.
• Schedules and/or coordinates appointments, meetings, facilities, equipment, etc. and follows up as needed.
• Affords assistance with research on various topics; assists with analyzing and summarizing results.
• Coordinates activities of projects/programs for senators and staff, as requested.
• Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
• Maintains and/or creates files or record-keeping systems.
• Receives calls and/or greets visitors, takes and relays messages, responds to requests for information, provides information or directs caller/visitor to appropriate individual or agency.
• Performs other related duties as assigned.

Requirements

• Can communicate information and ideas clearly and concisely in writing, read and understand the information presented in writing.
• Utilizes proper grammar, spelling and punctuation.
• Operates a computer and other office equipment.
• Maintains strict confidentiality, work with multiple senators and maintain the trust and confidence of each senator.
• Fulfills written and/or oral instructions.

Qualifications

• Has strong organizational skills to prioritize workflow and meet established deadlines.
• Establishes and maintains effective working relationships with employees, elected officials and members of the public.
• Has strong computer skills, including the ability to use Microsoft Office Suite.
• Handles sensitive information with integrity and confidentiality.
• Has personal integrity and professional work ethic.
• Has sensitivity, tact and professionalism toward people.
• Has excellent oral and written communication.
• Has working knowledge of social media and its uses in a government environment.

Skills

• Strong organizational skills.
• Effective communication skills.
• Computer proficiency (Microsoft Office Suite).
• Confidentiality and integrity.
• Professionalism and tact.
• Social media awareness.

Benefits

• This position is eligible for a full benefits package, including medical, dental, life, and long-term disability insurance, a retirement plan, and paid leave (paid time off, sick and holiday).

Pay

The salary range for this position is $28-$30 per hour.

Schedule

Employees of the Legislature. At will: Employees in this position serve at the pleasure of the appointing officer in an at-will status and may be terminated at any time without cause. This is not a career service position.

Contact Information

For more information on the Utah State Senate, please visit our website. For accommodation information or if you need special accommodations to complete the application process, contact Mark Thomas at 801-708-5181.