Security Project Coordinator

About the Company

Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology, infrastructure, and services to drive specific business outcomes such as digital transformation, innovation, and operational agility. With over 25 years of experience, Milestone supports category-defining enterprise clients and specializes in solutions across Application Services and Consulting, Digital Product Engineering, Digital Workplace Services, Private Cloud Services, AI/Automation, and ServiceNow.

Milestone’s culture is built on collaboration, inclusion, and empowerment, enabling employees to reach their full potential. The company leverages best practices and a vast knowledge base to deliver both short-term and long-term value to clients, applying continuous service improvement and Intelligent Automation to accelerate IT transformation. With more than 3,000 employees serving over 200 companies worldwide, Milestone is revolutionizing the way IT is deployed through a people-first approach and key technology partnerships.

Responsibilities

• Update and maintain real-time project schedules, task lists, milestone trackers, and action item logs across multiple security workstreams using designated project management software (e.g., Asana).
• Track cross-functional project dependencies, monitor progress timelines, and maintain team RAID logs (Risks, Assumptions, Issues, Dependencies) to proactively flag at-risk milestones to the Project Manager.
• Update project dashboards and reporting tools with current operational data, leveraging project management software and basic data visualization tools to provide ongoing visibility into pipeline health.
• Monitor outstanding project deliverables and follow up with tactical stakeholders to ensure project tasks are completed within agreed-upon timelines.
• Coordinate schedules and logistics for project meetings, working group sessions, and project milestone reviews under the direction of team leadership.
• Prepare detailed meeting agendas, capture clear meeting minutes, and document critical action items (AIs) and decision logs for timely distribution to project stakeholders.
• Provide administrative support for the team’s centralized intake pipeline, assisting with the initial organization of incoming project requests.
• Maintain project documentation, change records, and deviation reports in organized, controlled, and easily accessible enterprise repositories (e.g., Google Workspace, team portals).
• Ensure ongoing project artifacts, meeting minutes, and compliance deliverables are continuously validated, complete, and structured to satisfy internal and external regulatory audit requirements.
• Assist in collecting, compiling, and organizing raw project metrics and performance data to support the preparation of Monthly Readouts and Quarterly Business Reviews (QBRs).
• Provide formatting and compilation support for project briefings, slide decks, and status reports to ensure alignment with organizational standards and branding parameters.

Requirements

• 3–5 years of professional experience in project coordination or administrative project support roles, preferably within corporate security, operations, or highly matrixed technology environments.
• Demonstrated proficiency with enterprise project management tracking systems (e.g., Asana, Smartsheet, Jira) and collaboration suites (e.g., Google Workspace, MS Office).
• Proven track record of successfully maintaining complex project schedules, logging task updates, and tracking cross-functional project dependencies to preserve milestone velocity.
• Strong experience orchestrating meeting logistics, developing structured agendas, and rapidly capturing high-quality, actionable meeting minutes and RAID log items.
• Capability to organize raw data, track performance metrics, and consistently update status-reporting frameworks or progress dashboards.
• Experience working successfully within a managed service, consulting, or staff augmentation model.
• Associate’s or Bachelor’s degree in Business Administration, Project Management, or a related field, or equivalent practical experience.

Preferred Qualifications

• CAPM (Certified Associate in Project Management) certification or completed academic coursework in formal project management methodologies (Agile, Waterfall).
• Foundational familiarity with corporate security concepts, governance terminology, or compliance workflows.
• Practical exposure to data visualization or dashboard maintenance tools (e.g., Tableau, Power BI, Looker Studio/Google Data Studio).

Pay

Estimated pay range for this position is USD $65,000/Yr. - USD $75,000/Yr. This is an exempt role. Exact compensation will be determined based on job-related knowledge, skills, experience, licenses or certifications, and location.