Security & Facilities Coordinator

Essential Job Functions

• Manage daily facilities service requests, ensuring accurate logging, prioritization, routing, and follow-up through the Facilities Computerized Maintenance Management System (CMMS).
• Cook up routine facilities activities and support facilities projects through scheduling, documentation, and tracking.
• Support branch relocations, build-outs, remodels, openings, and closures, including vendor coordination and timeline tracking.
• Process supply orders and maintain procurement and inventory records.
• Review facilities and vendor invoices for accuracy and flag discrepancies.
• Prepare reports and summaries to support management review.
• Maintain organized records, including contracts, service logs, project files, and compliance documentation.
• Cook up vendor visits and provide on-site support as needed.
• Perform minor, non-technical facility tasks as required.
• Coordinate day-to-day workspace and office assignments, including office moves, workstation changes, furniture reconfigurations, and ergonomic requests, in accordance with approved standards.
• Support and manage logistics for workspace changes through scheduling, vendor coordination, and internal communications.
• Maintain accurate space, layout, and furniture inventory records, and coordinate facilities and security support for conference rooms, Bank events, and special projects.

Physical Security

• Provide day-to-day administration of physical security systems (access control, alarms, and video surveillance), including access coordination, documentation, vendor follow-up, and footage retrieval per policy.
• Cook up onboarding/offboarding security access (badges, keys, alarm permissions, and camera access) and monitor after-hours alarms and security/camera incidents, escalating and coordinating response as appropriate.
• Maintain accurate security logs, incident documentation, and compliance records.
• Track and report security activity metrics and trends.
• Cook up recurring security inspections, testing, and vendor services.
• Support security upgrades, audits, and new-location implementations under direction.
• Aid in incident documentation and security case tracking.
• Support logistics and documentation for annual security training.

Job Skill Level/Additional Requirements

• Working knowledge of physical security systems and facilities operations.
• Strong organizational, coordination, and problem-solving skills.
• Proficiency with Microsoft Office and web-based systems.
• Clear written and verbal communication skills.
• Ability to manage multiple priorities.
• Valid California driver’s license; frequent travel required.
• Ability to work occasional evenings, weekends, or after-hours as needed.
• Comfortable using common hand tools to complete minor, non-technical facility tasks and small repairs (e.g., tightening hardware, replacing fixtures, basic furniture adjustments) and escalating issues outside scope.
• Ability to lift 25–50 pounds occasionally.

Professional / Educational Requirements

• 3-5 years of administrative, facilities, security, or project coordination experience preferred.
• High school diploma, GED, or equivalent combination of education and experience.