Secretary/Receptionist

We need to produce HTML fragment with sections: About the role? Actually we have content: description of role, responsibilities, qualifications (Education/Experience, Certifications/Licenses, Knowledge, Physical Demands), About McKenzie Electric Cooperative (company description), Benefits (list). Also maybe Pay/Schedule not present, so omit. We must not repeat job title as heading. Use

for section headings: e.g., About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide which sections have content. We have: About the role (maybe a brief description). Could combine "About the role" with the initial paragraph describing the position. Then Responsibilities (list). Then Requirements (maybe Education/Experience, Certifications/Licenses, Knowledge, Physical Demands). Could also have Qualifications (maybe same as Requirements). But we should avoid thin sections. Use few substantive sections. We have Benefits list. So we can have sections: About the role, Responsibilities, Requirements, Benefits. We must not include filler like "commensurate with experience". Not present. We need to preserve all substantive info. So we need to include all details from description. We need to format responsibilities as

• . Each bullet corresponds to each duty line. The responsibilities list is long; we need to split into items. The text includes many sentences separated by periods and semicolons. We'll need to parse into separate items. Probably each sentence starting with a capital letter after a period is a separate duty. We'll create list items for each distinct duty. Similarly for Requirements: Education/Experience, Certifications/Licenses, Knowledge, Physical Demands. Could be separate
  items. Benefits: list of benefits. Also include About McKenzie Electric Cooperative description as maybe part of About the role? Or separate section "About the company". But allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. No "About the company". Could put company description under About the role? Might be okay. Or we could create a section "About the role" that includes both role description and company overview. That seems acceptable. We must not include boilerplate like "FOR A COMPLETE LIST OF JOB RESPONSIBILITIES, please contact MEC Human Resources for a full Job Description." That's a directive to contact HR; we should remove as it's not substantive? It's basically a note; but it's part of posting. The instruction says remove duplicated lines, cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. This line is not exactly those but it's a referral to get full JD; maybe we should keep? It's not substantive detail about job; it's a reference. I'd consider it as not essential; but we could keep as a note? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." This line is not substantive about the job; it's a pointer. I'd remove it. Also "Job Posted by ApplicantPro" - remove. Now craft HTML. We'll start with

  About the role

  then

  containing the descriptive paragraph about the role (first paragraph). Then maybe also include company description in same

  or separate

  . Could add another

  for company description. Then

  Responsibilities

  with items. Then

  Requirements

  with items: Education/Experience, Certifications/Licenses, Knowledge, Physical Demands. Then

  Benefits

  with items. Make sure not to add empty sections. Now extract details. First paragraph: "McKenzie Electric Cooperative (MEC) is currently seeking qualified candidates for Secretary/Receptionist. The selected candidate for this full-time, benefited position will be responsible for a range of clerical support tasks, receptionist duties and general office administration assignments in support of various department managers. Reporting to and receiving assignments from the Office Manager, this role will provide services in a timely, accurate and high quality manner, while fostering positive working relationships within the office. The selected candidate will support the mission of MEC and make our members first priority." That's the role description. Company description: "About McKenzie Electric Cooperative MEC is a member owned electric cooperative based in Watford City, ND. Since 1945, it's been our goal and commitment to improving the quality of life of our members, while supporting the communities in which we operate, by offering safe, reliable, and affordable electricity." We could combine into same

  or separate. I'll put separate

  after role description. Now responsibilities list: Let's extract each duty sentence. Original responsibilities text: "Provides a variety of secretarial and administrative activities for the CEO and department managers including the preparation of correspondence and reports; maintaining the organization files and records; maintaining appointment schedules; coordinating and scheduling of meetings; data entry of operational activities and other related duties as directed. As directed, coordinates and makes travel arrangements for the Board of Directors, CEO, Department Managers and other employee personnel.Maintains a schedule of employees who are out of the office due to vacations, sick leave and business trips.Takes notes and prepares summaries of meeting outcomes as requested.Renders prompt, efficient and courteous telephone answering service of incoming calls, answering questions, taking messages, directing calls to proper personnel and assisting with taking outages calls as required to restore electric and related services promptly.Organizes and maintains central files for the Cooperative.Assists with telephone and communication equipment troubleshooting and coordinates the repairs and maintenance to these systems.Greets visitors and walk-in members and directs them to appropriate personnel.Assists with service activities, including answering simple member inquiries, calling members as directed and researching and responding to member questions. Handles and distributes incoming mail and answering correspondence as needed. Takes dictation, types correspondence and performs other related secretarial duties.Assists with the preparation of various monthly and year-end reports.Maintains and orders office supplies as required.Organizes, maintains and makes available key policy documents, job descriptions and other critical internal documents. Maintains and keeps a current database of employee personnel contact information.As directed, assists with the dissemination of cooperative information to employees, including the posting of required employee information on bulletin boards.Maintains logs for required employee certifications, including first-aid training and other certification training.Assists all departments as needed related to administration activities and data entry.Assists with organizing and coordinating cooperative sponsored social activities, as well as Board of Director meeting meals and activities.Performs timely check reconciliation processes for Cooperative bank accounts. Attends and participates in training programs for improvement of job knowledge, skill and safety. All other duties as assigned." We need to split into sensible list items. Could break at each period that ends a sentence. Let's do: - Provides a variety of secretarial and administrative activities for the CEO and department managers including the preparation of correspondence and reports; maintaining the organization files and records; maintaining appointment schedules; coordinating and scheduling of meetings; data entry of operational activities and other related duties as directed. - As directed, coordinates and makes travel arrangements for the Board of Directors, CEO, Department Managers and other employee personnel. - Maintains a schedule of employees who are out of the office due to vacations, sick leave and business trips. - Takes notes and prepares summaries of meeting outcomes as requested. - Renders prompt, efficient and courteous telephone answering service of incoming calls, answering questions, taking messages, directing calls to proper personnel and assisting with taking outages calls as required to restore electric and related services promptly. - Organizes and maintains central files for the Cooperative. - Assists with telephone and communication equipment troubleshooting and coordinates the repairs and maintenance to these systems. - Greets visitors and walk-in members and directs them to appropriate personnel. - Assists with service activities, including answering simple member inquiries, calling members as directed and researching and responding to member questions. - Handles and distributes incoming mail and answering correspondence as needed. - Takes dictation, types correspondence and performs other related secretarial duties. - Assists with the preparation of various monthly and year-end reports. - Maintains and orders office supplies as required. - Organizes, maintains and makes available key policy documents, job descriptions and other critical internal documents. - Maintains and keeps a current database of employee personnel contact information. - As directed, assists with the dissemination of cooperative information to employees, including the posting of required employee information on bulletin boards. - Maintains logs for required employee certifications, including first-aid training and other certification training. - Assists all departments as needed related to administration activities and data entry. - Assists with organizing and coordinating cooperative sponsored social activities, as well as Board of Director meeting meals and activities. - Performs timely check reconciliation processes for Cooperative bank accounts. - Attends and participates in training programs for improvement of job knowledge, skill and safety. - All other duties as assigned. That seems fine. Now Requirements: Education/Experience: "High school diploma or equivalent; Previous customer service representative or public contact position preferred. Some general office and department administration experience desirable." Certifications/Licenses: "A valid ND Class D driver's license is required." Knowledge: "Basic understanding of how PC based Window's software operates." Physical Demands: The paragraph: "The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms, talk and hear. The employee is regularly required to stand, walk or sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch or crawl. The employee will routinely lift and/or move a minimum of 50 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus." We could split into items but maybe keep as one

  • with the whole paragraph. However we might break into multiple items for clarity. But we can keep as one. Now Benefits: list: - Health, Dental and Vision coverage, effective from first day of hire - 401(k) with 7% matching after one year - Pension plan at no cost to the employee, effective after one year - Short-term and Long-term disability coverage at no cost to the employee - Life insurance, including spouse and dependents at no cost to the employee - Supplemental Life Insurance - Business Travel Accident coverage - Supplemental Accident Death & Dismemberment coverage - Flexible spending account - Accrued Vacation and Sick Pay - 12 Paid Holidays a year Now produce HTML. We need to ensure no extra whitespace issues. Let's craft:

    About the role

    McKenzie Electric Cooperative (MEC) is currently seeking qualified candidates for Secretary/Receptionist. The selected candidate for this full-time, benefited position will be responsible for a range of clerical support tasks, receptionist duties and general office administration assignments in support of various department managers. Reporting to and receiving assignments from the Office Manager, this role will provide services in a timely, accurate and high quality manner, while fostering positive working relationships within the office. The selected candidate will support the mission of MEC and make our members first priority.

    About McKenzie Electric Cooperative MEC is a member owned electric cooperative based in Watford City, ND. Since 1945, it's been our goal and commitment to improving the quality of life of our members, while supporting the communities in which we operate, by offering safe, reliable, and affordable electricity.

    Responsibilities

    • Provides a variety of secretarial and administrative activities for the CEO and department managers including the preparation of correspondence and reports; maintaining the organization files and records; maintaining appointment schedules; coordinating and scheduling of meetings; data entry of operational activities and other related duties as directed.
    • As directed, coordinates and makes travel arrangements for the Board of Directors, CEO, Department Managers and other