Secretary, Partner Relations

About Structure USAStructure USA is a nonprofit based in Orlando, Florida. We publish research and editorial work about the American market for a Brazilian audience, covering international trade, market entry, brand internationalisation, and partner relationships.Much of that work depends on relationships with partner organisations in both countries. This role supports the person who manages them.About the roleWe're hiring a Secretary to support our [partner relations lead].The work runs on meetings, follow-ups, and records. You'll keep the schedule straight, make sure nothing agreed in a meeting gets lost afterwards, and maintain the correspondence and documentation that partner work generates.This is distinct from a general office role. You'll be working alongside one person, learning how their week runs, and anticipating what they need before they ask.The position is full-time and fully remote. You'll need to be available during US Eastern business hours, as that's when most partner contact happens.What you'll doSchedule and coordinate partner meetings, including across US and Brazilian time zonesTake minutes and circulate agreed actions after each meetingTrack follow-ups through to completion and flag what's overdueHandle correspondence with partner organisations and external contactsMaintain partner records, contact details, and meeting historiesPrepare documents and briefing materials ahead of meetingsKeep files organised so that past conversations can be found quicklyWhat we're looking forAt least 1 year of secretarial, administrative, or office support experienceConfident with Google Workspace — Calendar, Docs, Drive, and GmailStrong written English, with the ability to draft correspondence independentlyAccurate note-taking and the discipline to follow through on action itemsComfortable working closely with one person and adapting to how they workAvailable during US Eastern business hoursHelpful but not required:Experience taking formal minutesExperience in a nonprofit, membership, or partnership-driven organisationFamiliarity with CRM or contact management toolsCompensation and benefitsSalary: $42,000 per yearMedical insurance, with Structure USA covering 50% of the employee premium403(b) retirement plan with an employer contribution10 days of paid time off per year, plus public holidaysFully remoteEquipment providedHow to applyApply through LinkedIn with your resume. In a short note, tell us how you keep track of what you owe people after a meeting.Structure USA is an equal opportunity employer. We evaluate all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.