Secretary Part Time - St. Rita of Cascia Parish - Chicago

Description

Greet callers and guests, take messages and route calls as appropriate.
Respond to callers and guests by providing general information and assistance with regards to parish activities.
Provide a high level of hospitality to parishioners and non-parishioners.
Perform office functions including, but not limited to, copying, scanning, faxing, filing mail sorting and scheduling of meetings.
Record parishioner donations in Parish Data System (PDS).
Maintain parish files in an orderly and timely fashion.
Record sacramental records and provide copies when requested following Archdiocesan guidelines.
Record mass intentions to be celebrated.
Receive and record payments for mass intentions, weddings and funerals and votives per Archdiocesan and parish policies.
Prepare correspondence and reporting using Microsoft Office and Google Docs programs. May draft correspondence for pastor’s signature.
Prepare special mailings and other projects.
Order and maintain inventory of office supplies ensuring an adequate supply of forms, paper, sacramental certificates, etc.
Assist in the preparation of the weekly bulletin.
Other assignments and projects as assigned by the pastor.

Requirement

Experience in parish or business office setting, or equivalent combination of relevant education and related work experience.
Strong demonstrated knowledge of Microsoft Office products.
Excellent organizational and time management competencies.
Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
Ability to work in team environment and has a “Service Mindset” when working with others.
Able to identify issues and propose recommendations/solutions.
Can be entrusted with highly confidential information.
Strong drive to achieve results.
Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
Available to work afternoons and weekends.

Pay

This position has a salary of - $16.20 per hour. An employee’s pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.