Secretary (OA) Director

Summary

The incumbent serves as the principal Secretary to the Medical Center Director of the Veterans Affairs Texas Valley Coastal Bend Health Care System (VATVCBHCS). The position performs a wide range of executive administrative responsibilities including managing reports and correspondence for the Director.

Qualifications

• To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 07/21/2026.

• Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07.

• Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Duties

• Maintains appointment calendar and schedules meetings;
• Maintains a suspense system to assure timeliness of correspondence;
• Arranges conferences/meetings face to face or via video-conference and advises participants of purpose;
• Makes travel arrangements for executive staff;
• Serve as timekeeper for various T&Ls;
• Routes correspondence timely and effectively for appropriate action and establishes time management controls to ensure meeting deadlines;
• Orders/maintains supplies and equipment;
• Reviews incoming mail and prepares responses for appropriate signatures.

Physical Requirements

• The work is sedentary. Some work may require movement between offices - hospitals - warehouses and similar areas for meetings and to conduct work.
• Work may also require walking/standing, in conjunction with travel to and attendance at meetings and/or conferences away from the work site.
• Incumbent may carry and lift light items weighing less than 15 pounds.

Competencies

• Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social).