Secretary (OA)

Schedules and Reviews

Schedules and reviews the work performed and activities of the office - including reporting and recordkeeping.

Receives and Schedules

• Receives visitors and telephone calls to the office.
• Maintains calendar for appropriate staff and schedules appointments.

Correspondence and Meetings

• Reviews and directs to appropriate staff incoming correspondence, publications, regulations, etc.
• Responds to inquiries or directs accordingly and follows up on action items to ensure timely response.

Office Automation

• Performs office automation work.
• Prepares meeting minutes.
• Utilizes various hardware and software in the performance of duties.

Forms and Correspondence

• Prepares forms, memorandums, reports, and other correspondence, ensuring proper grammar, spelling, and format.
• Prepares and maintains current guidelines and manuals pertinent to the department.

Travel Arrangements and Conferences

• Prepares travel arrangements for select staff.
• Captures and coordinates conferences and meetings, including preparing agendas.

Backup Transcriptionist

• Maintains files, reports, etc., and enters data/reports into the computer.

Stock and Records

• Maintains an adequate stock of office supplies.
• Maintains employee records.
• Serves as a government purchase card holder.

Duties

• Performs administrative duties relevant to the functioning of sections and programs of the Primary Care Service line.

Work Schedule

Monday - Friday
7:30am - 3:15pm

Telework

This position may be authorized for telework.

Qualifications

• Specialized Experience: One year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization.
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school. (Transcripts Required)
• Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond the first 60 semester hours (i.e. - beyond the second year) to be creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. (Transcripts Required)
• TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements - you must be able to type at least 40 words per minute. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.