Secretary IV

Overview

The Rutland County State’s Attorney’s Office in Rutland, Vermont is seeking a self-motivated, organized, and dependable person to fill a SAS Secretary position, providing secretarial support to the State’s Attorney’s staff.

This is a full-time position, 40 hours per week, Monday-Friday. The position is a paygrade 18 with a pay rate range of $21.41 - $33.11 and is eligible for State benefits. The successful incumbent must have the ability to travel within and/or to other counties for work-related duties, and for training required by the State’s Attorney or Department. Mileage reimbursement will be provided.

Summary of Duties

• Prepare letters, correspondence, forms and documents.
• Answers telephone, emails and in-person inquiries; handles or refers requests for assistance in accordance with policies.
• Significant amount of photocopying, filing, calendaring, sorting, distributing and mailing work.
• Data entry into SAS case management system.
• Aid with schedules, monitoring calendar and approaching deadlines to alert SA, DSA and Victim Advocate staff.
• Must be able to perform tasks under deadlines.
• Must respectfully interact with co-workers, supervisors, the public and partner organizations.
• Must demonstrate reliability, composure, empathy, and emotional intelligence.
• A positive and respectful attitude, ability to maintain effective work relationships, and timely in reporting to work and dependable in attendance are performance expectations that will impact job tenure.
• Must represent the SA office in a professional manner at all times.

Knowledge, Skills and Abilities

• Working knowledge of office equipment, Microsoft Office programs.
• Must learn and adhere to the policies and procedures of the State of Vermont, the Department and the State’s Attorney’s office.
• Ability to develop a working knowledge of Vermont’s court procedures.
• Ability to learn and use the SAS and other agencies’ IT system(s).
• Ability to follow instructions and accurately perform work tasks.
• Ability to compose correspondence with accurate spelling, grammar and punctuation expected.
• Must be able to data enter, scan and file documents.
• Typing speed of 40 wpm.
• Ability to make correct and timely decisions.
• Must demonstrate excellent interpersonal skills.
• Must maintain strict confidentiality of information and data relating to all cases and SA office work, and adhere at all times to state and federal confidentiality policies.
• Must be timely in reporting to work and dependable in attendance.

Minimum Requirements

• High School diploma, GED or completion of vocational/technical training program in office administration, and a minimum of 2 years of secretarial experience in a professional office setting; or, Associates or Bachelor’s degree in business, accounting, office administration or other relevant field, and demonstrated skills as listed in KSA’s, above.
• If a job offer is made, must pass State tax compliance and a Department background check.