SAS Secretary IV

Interested applicants must send materials to Erica.Marthage@Vermont.gov and sas.jobs@vermont.gov.

About the role

The Bennington County State’s Attorney’s Office in Bennington, Vermont is seeking a self-motivated, organized and dependable person to fill a SAS Secretary position, providing secretarial support to the State’s Attorney’s staff. Work is performed under the direction of the Administrative Assistant for the State’s Attorney.

Schedule

This is a full-time position, 40 hours per week, Monday-Friday.

Pay

The position is a paygrade 18 with a pay rate range of $21.41 - $33.11.

Benefits

This position is eligible for State benefits.

Responsibilities

• Advanced clerical work and secretarial support to the State’s Attorney, Deputy State’s Attorneys and other staff.
• Prepare letters, correspondence, forms and documents.
• Answer telephone, emails and in-person inquiries; handle or refer requests for assistance in accordance with policies.
• Significant amount of photocopying, filing, calendaring, sorting, distributing and mailing work.
• Data entry into SAS case management system.
• May assist with schedules, monitoring calendar and approaching deadlines to alert SA, DSA and Victim Advocate staff.
• Perform tasks under deadlines.
• Respectfully interact with co-workers, supervisors, the public and partner organizations.
• Demonstrate reliability, composure, empathy, and emotional intelligence.
• Represent the SA office in a professional manner at all times.
• Travel within and/or to other counties for work-related duties and training required by the State’s Attorney or Department (mileage reimbursement provided).

Requirements

• High School diploma, GED or completion of vocational/technical training program in office administration, and a minimum of 2 years of secretarial experience in a professional office setting; or, Associates or Bachelor’s degree in business, accounting, office administration or other relevant field.
• Must be timely in reporting to work and dependable in attendance.
• If a job offer is made, must pass State tax compliance and a Department background check.

Skills

• Working knowledge of office equipment and Microsoft Office programs.
• Ability to learn and adhere to the policies and procedures of the State of Vermont, the Department and the State’s Attorney’s office.
• Ability to develop a working knowledge of Vermont’s court procedures.
• Ability to learn and use the SAS and other agencies’ IT system(s).
• Ability to follow instructions and accurately perform work tasks.
• Ability to compose correspondence with accurate spelling, grammar and punctuation.
• Ability to data enter, scan and file documents.
• Typing speed of 40 wpm.
• Ability to make correct and timely decisions.
• Excellent interpersonal skills.
• Maintain strict confidentiality of information and data relating to all cases and SA office work, and adhere at all times to state and federal confidentiality policies.

Environmental Factors

• Duties are normally performed in an office setting; limited travel may be required (e.g. post office, court, training) for which private means of transportation must be available.
• Duties require prolonged periods of typing and sitting.
• Pressure from deadlines, workload and constituents can be expected.
• Work outside normal hours may occur on infrequent occasions.