Secretary III

About the role

Perform complex and diverse secretarial duties with little or no supervision. Handle confidential information and engage in frequent contact with all levels of district employees, students, parents, outside agencies and public. Perform duties, functions, and services, which facilitate the principal/administrator responsibilities. Adhere to federal and state laws, as well as, district policies, procedures, and regulations.

Responsibilities

• Prepare correspondence, forms, manuals, reports, presentations, and other documents for administrator assigned.
• Schedule appointments and maintain the administrator's calendar.
• Review, refer and answer routine questions, correspondence, telephone calls, and electronic messages; greet public and refer appropriate inquires, requests, or concerns to the appropriate personnel.
• Set up meetings, including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.
• Make travel arrangements including hotel arrangements and conference registration.
• Compile, maintain, and file reports, records and other documentation as required.
• Prepare purchase orders and payment authorizations as directed.