Secretary III

Responsibilities

• Provides principal secretarial support in the office of the Program Manager and, in some cases, also to the subordinate staff of the PM.
• Responsible for calendars and schedules of the PM and related management.
• Schedule and prepare Program Manager meetings, internal or external, as requested by the PM.
• Maintains a close and highly responsive relationship to the day-to-day activities of the PM.
• Assist department personnel with expense vouchers, reservations, lodging, airline, rental car and other administrative support.
• Reviews outgoing materials and correspondence for internal consistency and conformance with established procedures.
• Responsible for administrative supplies for department.
• Perform day to day routine administrative duties such as typing, mailing, filing, and other duties as assigned.
• Prepare various documents in consonance with established policy.
• Refers, or personally attends, to visitor inquiries and actions that do not require the PM’s attention.
• Performs other duties as assigned.

Requirements

Education: High School diploma plus formal specialized training.

Experience: Six (6) years of experience in a related field; preferable as a Secretary.

Special Knowledge/Skills Required:

• Ability to interact professionally with all levels of employees and customers.
• Ability to work independently with good decision‑making skills.
• Knowledge of various computer applications (e.g., Word, Excel, PowerPoint, Access, etc.).
• Excellent communication and people skills.

Benefits

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax‑saving options
• Disability and life insurance
• Pet insurance

Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara‑O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.

Pay

Hiring hourly range: $40.86.

Compensation details: $35.00 (good‑faith estimate; actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.)