Secretary II

About the role

Under direction, serve as secretary to an administrative official usually at the coordinator level, relieving him/her of clerical and routine administrative details; perform work of above-average difficulty requiring a high level of initiative, judgment, and organizational ability.

Responsibilities

• Compose correspondence and memos from brief verbal instructions or notes;
• May take dictation that includes a substantial amount of technical terminology exercising judgment in taking verbatim minutes;
• Keyboard at a minimum rate of 50 words per minute from ordinary transcript or printed material;
• Take dictation at a speed of not less than 100 words a minute and transcribe it accurately;
• Conduct continuing correspondence or telephone communications independently on procedural or informational matters without review by the supervisor;
• Work with the public answering questions involving and understanding of policies, procedures, and regulations;
• Act as receptionist, making appointments, arranging group meetings, and transmitting confidential or controversial information;
• Manage many of the details of the office including making decisions based on established policies and procedures;
• Compile reports from a wide variety of sources, and transmit them to other offices or agencies.

Qualifications

• Associate’s degree or equivalent required;
• Four years of progressively responsible clerical experience with at least two years in a responsible secretarial capacity, preferably in a school district;
• Current history of employer evaluations with satisfactory marks in all areas;
• Successful experience demonstrating tact, courtesy, positive attitude, and maintaining cooperative relationships with those contacted during the course of work;
• Spanish speaking preferred.

Pay

Salary range: $32.90 - $44.03 per hour (Range 25 on the Classified Salary Schedule).

Schedule

Part‑time, 0.5 FTE; 20 hours per week; 10‑month work year; Monday–Thursday evenings, 4:30 p.m. to 9:30 p.m.

Benefits

Benefits prorated for part‑time employees.