Secretary II

About the role

Reporting to the Program Manager, the Secretary II provides administrative support to a Navy client in Keyport, WA. This role involves independently performing recurring office functions including managing communications, calendars, reports, correspondence, records, and supply requests, while ensuring accuracy and adherence to Navy guidelines using Microsoft Office tools.

Responsibilities

• Independently perform day-to-day administrative office functions.
• Respond to routine phone inquiries and direct calls/visitors to appropriate staff.
• Manage incoming and outgoing mail and ensure timely responses.
• Maintain calendars and coordinate meetings, including reserving meeting rooms.
• Review documents prepared for Government approval to ensure proper formatting and accuracy.
• Maintain recurring internal reports (time and leave, equipment inventories, correspondence logs, training records, etc.).
• Requisition office supplies, printing, maintenance, and other support services.
• Prepare and format correspondence in accordance with the Navy Correspondence Manual and local directives.
• Take and transcribe dictation as needed.
• Establish and maintain organized office files and records.
• Utilize Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Access, Visio, SharePoint, Teams) to support daily operations.
• Screen incoming correspondence and taskers; respond to requests regarding office procedures.
• Coordinate conferences and meetings, assembling background materials as required.
• Attend meetings when needed and record, summarize, and distribute notes or action items.
• Review outgoing correspondence for consistency and compliance; ensure required clearances are obtained.
• Collect information from files or staff to respond to routine program inquiries and recurring reports; elevate non-routine issues to the contractor lead.
• Mentor and assist junior team members on office procedures and administrative requirements.
• Coordinate personnel and administrative forms for processing and submission.
• Provide bid and proposal support if requested.
• Perform other duties as assigned.

Requirements

• The ability to obtain and maintain an active secret clearance is required.
• HS Diploma / GED required.
• At least two (2) years of experience providing administrative and clerical support in an office environment.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Strong time management skills.
• Ability to work in a fast-paced, changing, and challenging environment.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Physical Requirements

• Must be able to remain seated in a stationary position 50% of the time.
• Must be able to alternate between sitting, standing, and walking.

Pay

The expected base pay for this position is $24.43 per hour. This position is eligible to participate in our corporate 401(k) and Employee Stock Ownership Plan (ESOP) programs, and may be eligible for performance bonuses and other rewards and benefits.