Secretary II

About the role

Fortis Industries is interviewing for a Secretary II for our O&M contract in Ft. Worth Texas. As a Secretary II, you will use appropriate clerical methods to complete assignments, consisting of numerous steps varying in nature and sequence.

Responsibilities

• Handling differing situations, problems and deviations in the work of the office according to the supervisor’s general instructions, priorities, duties, policies, and program goals.
• Screening calls, visitors and incoming correspondence.
• Responding to requests for information concerning office procedures and determining who in the office should be responsible for handling each request.
• Prepare and sign routine, non-technical correspondence.
• Making arrangements for conferences and meetings and attending such meetings to record and report on the proceedings.
• Review outgoing materials and correspondence for internal consistency and conformance with supervisor’s procedures and assure that proper clearances have been obtained, when needed.
• Use of computer programs. Provide support and office skills to the managers in support of the contract efforts.
• Demonstration of routine office functions with attention to detail.
• Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
• Collect information from the files or staff for routine inquiries on office program(s) or periodic reports, and refer non-routine requests to supervisor or staff.
• Preparing special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.

Requirements

• Applicants are preferred to be proficient in the operation of MAXIMO.
• Applicant must be proficient in the operations of Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Applicants must have at least a High school diploma / GED or equivalent.
• Applicants are preferred to have had at least 2 years’ experience.
• Applicant must be experienced in performing routine clerical functions with attention to detail, have the ability to work independently and in a team environment, and respond positively to new emergent and unique project task requirements to successfully meet critical deadlines.
• Applicant must receive favorable background and drug screen results and meet eligibility requirements for access to government computer systems and or facilities.

Schedule

Full time, non-exempt.